Paperless Office - Hints and Tips - Document Management Store ?

We've decided at long last to go Paperless in the Office, there is far too much paper around, it takes ages to find anything although correctly filed, it gets misplaced.

We are familiar with the commercial document management and scanning systems around, but these are far to expensive, and over the top for us.

We've purchased the FUJITSU ScanSnap iX500 Deluxe, which is a fantastic piece of kit, and so far on our way to completing 1000 pages scanned. These have all been OCRed - converted to Searchable PDFs, and we have crudely started to create a directory/folder structure, based on year, and then divided into folder sections Tax, Invoices, Receipts etc

PDFs are given meaningful names, so at least we can search via filenames.

In this way, we  an retrieve documents and paperwork very quickly. The docstore is backed up, mirrored to many NAS in the business, and then securely stored in the Cloud. So at least 4 backups exist.

Are we missing anything here....

We are using the software supplied with the ScanSnap, to scan and store, but we also have available Rack-2-Filer smart, which we've not used in anger yet, but looks a bit noddy.

Can anyone else recommend any software, inexpensive, that could scan and add all the PDFs from the doc store, catalog them, and extract the searchable text, so it could be searched easily, so we can grab documents quickly from a global search of all PDFs. - unless there is a way to get the OS, to do this.....

Thanks

Andy