Advice - Small Businesses with Exchange Servers - Move to Hosted Exchange

tedwill
tedwill used Ask the Experts™
on
Hello.

I work with several small business which have their own Exchange servers (2007 and 2010) on prem.  Most of these companies have less than 20 users.  I'm looking for best practices in moving these companies to Office 365 or other Exchange hosting solutions.  Many of them are law firms or accounting firms.  Multi user calendars are very important.  In the early days of Exchange hosting, many just offered an OWA experience.  How is the full Outlook  experience?  Other than moving the mailboxes, changing the MX records, what are the other major hurdles?

Thanks,

-Ted
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JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018
Commented:
Hosted Exchange (good suppliers) offer the full Outlook experience and ALL of my clients use hosted Exchange .

Correct, move the mailboxes and set up the connections and the Outlook client addresses .

From there speed and slow OST replication are the things people will notice but people adapt. No client wants to go back.
Matt DaviesSenior Support Engineer
Commented:
Hi,

My biggest plus when moving to Office365 is the storage available (generally 50gB) since customers can rarely run to a local exchange server with this sort of capacity.
It can be a complex decision. A few things to consider, before moving:

1. Some clients, (particularly laws firms) have some problem with data being kept "in the cloud". This can be particularly relevant where the data is kept in an overseas jurisdiction; in some places there is privacy legislation to consider.

2. Some law firms sent a LOT of large, scanned documents around. Sending a copy of a 40Mb .PDF to a dozen recipients is fine on a Gb LAN, but will be problematic over a DSL link.
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Business Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018
Commented:
If you move everything to a external (cloud) server, then yes, it is more complicated.

Pure Hosted Exchange is not complicated at all, but that does not involve moving documents as well.

Author

Commented:
thanks!
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
You are very welcome and I was happy to help.

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