cansevin
asked on
Avoiding Spam filters
I have a large list of emails that I need to contact. All of the emails were given to me with the consent to send monthly updates.
I am concerned if I send an email out all at once, their servers will categorize me as spam and not allow the email to go through. Sometimes I may have up to 100 members from the same organization and the same domain on their email address.
Is there a way to avoid this?
Would the following tactics help.. if so, which are the more important items. Also, are their programs out there that will do it for me?
1.) Deliver them at different times? So spread out the delivery over the course of a week instead of all at once.
2.) Change the subject lines of the email.
3.) Not send the same body email... have maybe 10 different drafts of the body of the email.
Any other things I can do to help less of them get caught by spam filters?
Thanks!
Chris
I am concerned if I send an email out all at once, their servers will categorize me as spam and not allow the email to go through. Sometimes I may have up to 100 members from the same organization and the same domain on their email address.
Is there a way to avoid this?
Would the following tactics help.. if so, which are the more important items. Also, are their programs out there that will do it for me?
1.) Deliver them at different times? So spread out the delivery over the course of a week instead of all at once.
2.) Change the subject lines of the email.
3.) Not send the same body email... have maybe 10 different drafts of the body of the email.
Any other things I can do to help less of them get caught by spam filters?
Thanks!
Chris
ASKER
Thanks John! We actually do use Constant Contact a lot. I thought they send in one big bulk. Do they spread out the sending? How do they help it?
You need to ask Constant Contact, but anything that comes to me via Constant Contact gets through, and they do very large bulk mailings (much larger than in your first post). I do not know their mechanics, but they do succeed at very large bulk mailings - that is their business.
I have a client that does marketing and send over 200,000 emails a month for their travel company using their own smtp server.
What we do for and advise them to do is:
1 - separate them into smaller list and sending them one small bulk at a time.
2 - Removed all bad emails from the list if possible (this is done with the software they use to send the campaigns and manual labor deleting them)
3 - having SPF records and such in place.
if you get blocked for spamming, you have to see why with the logs and check with the email providers about it that you are sending to to see what they require to make sure your emails dont get blocked either.
What we do for and advise them to do is:
1 - separate them into smaller list and sending them one small bulk at a time.
2 - Removed all bad emails from the list if possible (this is done with the software they use to send the campaigns and manual labor deleting them)
3 - having SPF records and such in place.
if you get blocked for spamming, you have to see why with the logs and check with the email providers about it that you are sending to to see what they require to make sure your emails dont get blocked either.
ASKER
Thanks Master Neo... very valuable information.
What are "SPF records and such in place"?
Would you recommend using a service or doing some sort of Mail-Merge in Outlook? If so, what service?
Thanks again!
Chris
What are "SPF records and such in place"?
Would you recommend using a service or doing some sort of Mail-Merge in Outlook? If so, what service?
Thanks again!
Chris
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Send in small groups, a day apart. I have seen that done successfully.
Use Constant Contact and forget the problem as they will handle if for you.