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Patrick O'DeaFlag for Ireland

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I'm new to API concept. Need to xfer data from phone system to Zoho database

Hi,
I am familiar with databases and SQL but not with phone systems or API.

I have a database that holds details of customers such as name , address and phone number.
I have 10 users of the database.
The database is in a call centre with a modern phone system. (Excuse lack of detail!)

High level question:
I want to "pass" the phone number of incoming calls from the phone system INTO my database.
When the database receives the phone number then it will display the customers name and address.
So, the user will know the name and address of the caller before they even speak!

Question:
Is this a sensible straightforward approach?  Is this a common requirement?
Is there much work involved on the phone system side?
I know my database (Zoho) can accept the data via API.

All answers appreciated and excuse the lack of specifics.
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THx.