Personalized email signatures on Office 365

We are in the process of migrating from Exchange server to the Office 365 environment and would like to set up the custom / personalized email signature for each user as well as append a separate disclaimer to every email that leaves the company.

We used to use the DisclaimIT service that would do this through the custom hub transport rules, but now unfortunately we have to find a different solution.

Within the online Exchange rules, I've managed to append the global disclaimer to all messages sent outside the company with the following rule:

If the message...
Is sent to 'Outside the organization'
Do the following...
Append the message with the disclaimer: ...
If the disclaimer can't be applied, attach the message to a new disclaimer message.
Except if...
Includes these patterns in the message subject or body: ...
Rule mode
Additional properties
Sender address matches: Header

Now how do I go about getting each users' message to get a personalized HTML footer with his photo and contact details appended?

Martin AndelSenior IT AnalystAsked:
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Hi there,

You might want to make this process easier by using a dedicated email signature service. Office 365 doesn't make it easy to do what you're asking and it will take up a lot of your time.  It’s important to note that the Transport Rule feature in Office 365 has a disclaimer function, not an email signature one. As far as Microsoft is concerned, this is for adding plain disclaimer text only, not an HTML email signature.

If you're interested, we do a service that you can trial for 14 days that will make signature management really easy and it won't up a lot of your time:

Hope this helps!

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Vasil Michev (MVP)Commented:
Depending on the details you want added, and the availability of the signature across all devices, transport rules might not be the best solution. If you've used DisclaimIT previously, I assume you had reasons to chose such solution and not do it "natively" via transport rules, so the same will apply with Exchange Online. And yes, most of the customers I've worked with, who want such solution in the cloud, are using Exclaimer, so vendor post or not, consider the above :)
Scott CSenior EngineerCommented:
Exclaimer works great.  It's easy to configure and use.  I set up a customer sig for one of our customers when the Transport Rules weren't enough.
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Jackie ManIT ManagerCommented:
You can also try CodeTwo Exchange Rules
Email Disclaimers, Signatures and Branding for your Exchange Server, OWA, Outlook and mobiles.
Martin AndelSenior IT AnalystAuthor Commented:
Okay, thanks everyone. I've signed up for the 14-days trial with Exclaimer. I'll see how that goes and let you know.
Martin AndelSenior IT AnalystAuthor Commented:
Thanks guys, exclaimer works really great!
No worries. Just let us know if you need anything!
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