Outlook Search Results limited to 1000

recycleaus
recycleaus used Ask the Experts™
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I am searching for a particular keyword in my inbox and there is more than 1000 search results so the search is limited to only 6 months when I need to look back to mid 2014. I believe there will be around 3000 emails in this period.

Is there a way to search for more than 1000 emails inside Outlook? I want to do it inside outlook as I am using an Outlook tool to export emails to txt.

THanks
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JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Open Outlook and in the search area, the default is current mailbox (or even inbox). Set this to All Mailboxes and search again.  Does this work?

Outlook-2013-Search
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
I just tried the above with All Outlook Items (more expansive than All Mailboxes) and almost instantly got 1,800 hits.

Author

Commented:
John I need it limited to the inbox though... Ive tried using advanced search but nothing is coming up, which is incorrect as there were many emails during this period that you see in the attached screenshot
Screenshot-2016-07-18-08.34.58.png
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JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Go to Control Panel, Indexing Options, make sure USERS and Outlook both show up in Locations and then go Advanced and rebuild the index (could take overnight).

I do not have much in Inbox, so I tried a big folder and found all there was to find in a big folder.

Author

Commented:
Is this as it should be?
Screenshot-2016-07-18-09.17.19.png
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
I see your screen shot. 9,000 items?  I have over 130,000 items on the same screen on my computer.

I think your results are limited because your index is limited.

Try rebuilding the index completely.

Author

Commented:
Yeh, that cannot be right, I have over 40000 items just in my inbox! Will delete and rebuild now and see if that fixes it.

Thanks

Author

Commented:
Indexing has now stopped at 1700 items!?
Screenshot-2016-07-18-09.49.22.png
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Something is wrong with your locations and indexing.

Remove Outlook and Users from your Locations.
Restart the computer.
Re-add Outlook and Users to your Locations.

Now go to Advanced and rebuild the indexing.

The indexing screw up is why you are not finding what you want.

Author

Commented:
So, after all, it was none of what we thought. It was that emails were not downloaded and rather simply available on the server.
Business Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018
Commented:
You should download your emails into Outlook (PST or OST) then fix Indexing and then you should be able to find everything.

Author

Commented:
In the end the answer was simply downloading the emails but thanks anyway John
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
You are very welcome.

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