asked on Outlook Search Results limited to 1000
I am searching for a particular keyword in my inbox and there is more than 1000 search results so the search is limited to only 6 months when I need to look back to mid 2014. I believe there will be around 3000 emails in this period.
Is there a way to search for more than 1000 emails inside Outlook? I want to do it inside outlook as I am using an Outlook tool to export emails to txt.
THanks
Is there a way to search for more than 1000 emails inside Outlook? I want to do it inside outlook as I am using an Outlook tool to export emails to txt.
THanks
OutlookMicrosoft OfficeExchangeEmail ClientsEmail Software
Last Comment
John
Open Outlook and in the search area, the default is current mailbox (or even inbox). Set this to All Mailboxes and search again. Does this work?
![Outlook-2013-Search]()
I just tried the above with All Outlook Items (more expansive than All Mailboxes) and almost instantly got 1,800 hits.
ASKER
John I need it limited to the inbox though... Ive tried using advanced search but nothing is coming up, which is incorrect as there were many emails during this period that you see in the attached screenshot
Screenshot-2016-07-18-08.34.58.png
Screenshot-2016-07-18-08.34.58.png
Go to Control Panel, Indexing Options, make sure USERS and Outlook both show up in Locations and then go Advanced and rebuild the index (could take overnight).
I do not have much in Inbox, so I tried a big folder and found all there was to find in a big folder.
I do not have much in Inbox, so I tried a big folder and found all there was to find in a big folder.
ASKER
Is this as it should be?
Screenshot-2016-07-18-09.17.19.png
Screenshot-2016-07-18-09.17.19.png
I see your screen shot. 9,000 items? I have over 130,000 items on the same screen on my computer.
I think your results are limited because your index is limited.
Try rebuilding the index completely.
I think your results are limited because your index is limited.
Try rebuilding the index completely.
ASKER
Yeh, that cannot be right, I have over 40000 items just in my inbox! Will delete and rebuild now and see if that fixes it.
Thanks
Thanks
ASKER
Indexing has now stopped at 1700 items!?
Screenshot-2016-07-18-09.49.22.png
Screenshot-2016-07-18-09.49.22.png
Something is wrong with your locations and indexing.
Remove Outlook and Users from your Locations.
Restart the computer.
Re-add Outlook and Users to your Locations.
Now go to Advanced and rebuild the indexing.
The indexing screw up is why you are not finding what you want.
Remove Outlook and Users from your Locations.
Restart the computer.
Re-add Outlook and Users to your Locations.
Now go to Advanced and rebuild the indexing.
The indexing screw up is why you are not finding what you want.
ASKER
So, after all, it was none of what we thought. It was that emails were not downloaded and rather simply available on the server.
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ASKER
In the end the answer was simply downloading the emails but thanks anyway John
You are very welcome.