toalexsandr
asked on
Populate access combo box with month name and year from data table.
I have 32000 records in my table and I need my monthly report to show me all records for the month of June 2016 for example, or January 2015, just by selecting "January 2015" from combo box. This combo box needs to be sequentially populated when opening a report and if a new month is detected to add it to combo box.
Any help is appreciated.
Any help is appreciated.
From a usability stand point, consider what will happen if your application is used for 3, 5, 10 years. Think about the number of entries that will appear in the combo box. You may want to consider using two combo boxes, one for Month that you fill will all months, and one for year that you pull from your data.
ASKER
Rey here is what I had to use because of errors but its not sorting it properly...
SELECT Format([tb_WOInspectionNAS ].[QC Inspection Date],"mmmm yyyy") AS InspDate
FROM tb_WOInspectionNAS
GROUP BY Format([tb_WOInspectionNAS ].[QC Inspection Date],"mmmm yyyy")
ORDER BY Format([tb_WOInspectionNAS ].[QC Inspection Date],"mmmm yyyy");
April 2016
August 2015
December 2015
February 2016
January 2016
July 2015
July 2016
June 2015
June 2016
March 2016
May 2016
November 2015
SELECT Format([tb_WOInspectionNAS
FROM tb_WOInspectionNAS
GROUP BY Format([tb_WOInspectionNAS
ORDER BY Format([tb_WOInspectionNAS
April 2016
August 2015
December 2015
February 2016
January 2016
July 2015
July 2016
June 2015
June 2016
March 2016
May 2016
November 2015
ASKER
Shaun, its a good point. I think i may need to do that down the road.
If you want to sort your dates in calendar order, change for your format in the order by to something like "yyyy-mm-dd". The group by may not like that though.
change the field in the order by
SELECT Format([tb_WOInspectionNAS ].[QC Inspection Date],"mmmm yyyy") AS InspDate
FROM tb_WOInspectionNAS
GROUP BY Format([tb_WOInspectionNAS ].[QC Inspection Date],"mmmm yyyy")
ORDER BY [tb_WOInspectionNAS].[QC Inspection Date]
SELECT Format([tb_WOInspectionNAS
FROM tb_WOInspectionNAS
GROUP BY Format([tb_WOInspectionNAS
ORDER BY [tb_WOInspectionNAS].[QC Inspection Date]
change the field in the order by
SELECT Format([tb_WOInspectionNAS ].[QC Inspection Date],"mmmm yyyy") AS InspDate
FROM tb_WOInspectionNAS
GROUP BY Format([tb_WOInspectionNAS ].[QC Inspection Date],"mmmm yyyy")
ORDER BY Format([tb_WOInspectionNAS ].[QC Inspection Date] , "yyyy mm")
SELECT Format([tb_WOInspectionNAS
FROM tb_WOInspectionNAS
GROUP BY Format([tb_WOInspectionNAS
ORDER BY Format([tb_WOInspectionNAS
ASKER
i get this error "You tried to execute a query that does not include the specified expression '[tb_WOInspectionNAS].[QC Inspection Date]' as part of an aggregate function."
ASKER
nothing. same error.
ASKER CERTIFIED SOLUTION
membership
This solution is only available to members.
To access this solution, you must be a member of Experts Exchange.
ASKER
Worked perfect...Thanks a lot.
June 2015
July 2015
August 2015
November 2015
December 2015
January 2016
February 2016
March 2016
April 2016
May 2016
June 2016
July 2016
June 2015
July 2015
August 2015
November 2015
December 2015
January 2016
February 2016
March 2016
April 2016
May 2016
June 2016
July 2016
ASKER
Works perfect. Thanks.
Hey there,
This thread has a verified ans, however, I have a similar challenge and the solution provided doesn't work for my case.
It works if i don't include the "GROUP BY" clause. When i include it, i get the warning "Your query does not include the specified expression 'My Primary Key Name' as part of an aggregate function" and the list becomes empty. What am i doing wrong? Remember, when am creating the Combo box, the PK is included by default.
Kindly help.
Thanks
This thread has a verified ans, however, I have a similar challenge and the solution provided doesn't work for my case.
It works if i don't include the "GROUP BY" clause. When i include it, i get the warning "Your query does not include the specified expression 'My Primary Key Name' as part of an aggregate function" and the list becomes empty. What am i doing wrong? Remember, when am creating the Combo box, the PK is included by default.
Kindly help.
Thanks
select format([dateField], "mmmm yyyy") from tableName
group by format([dateField], "mmmm yyyy")
order by [dateField]
use a query as recordsource of your form/report using the value of the selected item form the combo box
select * from tableName
where format([dateField], "mmmm yyyy") = Forms!NameofForm.NameofCom