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Exchange Archiving help needed

Posted on 2016-07-19
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Last Modified: 2016-07-27
I've been tasked with Archiving the email of the CEO and CFO. Their mailboxes are the only 2 that will be archived. We have 2000 mailboxes, but again only 2 will ever be archived per policy.

Following is the directive and info given.

1) it must be automated, they will not be allowed or required for them to touch it at all. unless it's to retrieve email.
2) Exchange 2013, on premise. VM Boxes in a DAG config (This is the product we use)
3) Outlook 2012 standard at the desktop (This is the product we use)
4) Did I mention automated with no intervention and ONLY for 2 mailboxes
5) At this point cost wasn't thrown in the mix, but it's only for 2 mailboxes, so we can't go overboard

1) Use basic .pst archiving setup within Outlook


Any help will be appreciated...hot topic
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Question by:bernardb
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Simon Butler (Sembee) earned 2000 total points
ID: 41719718
"Use basic .pst archiving setup within Outlook"

PST files are not archives.

If the email is valued, don't use PST files. The only difference between a PST file and the delete button is that with a PST file you are under the impression the email is safe.

No decision about archiving should be taken without a lawyer being involved. If you don't need to keep the email, then it shouldn't be stored.

Exchange archiving would be the better option here. It will allow the messages to be available, keeps it secure and is the most space efficient. With a PST file, if you have 5gb of email, that can turn in to a 15gb PST file, which cannot be stored on a network share therefore cannot be backed up and cannot be accessed anywhere other than the machine they are on.

Otherwise you are looking at a third party option. For two users only though the cost will be pretty high, as most platforms are presuming a large number of users.
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