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How to only show certain fields based on a query in MS Access 2016/Office 365 Sharepoint

Posted on 2016-07-19
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Last Modified: 2016-08-05
I'm trying to build a web app for our office 365 Sharepoint site where users can query our current stock levels at different warehouses. So far I've got a single table with info on the warehouse and its current stock levels. Items that have no stock are given a 0. I can build a view where a user enters the item they are looking for and it returns all warehouses that have that item in stock. The problem is, it returns the whole record including all the 0 items. I know I can build a query where it only shows me that one field, but I want to be able to only show the items the warehouses have in stock. For example, Atlanta has 2 shirts, 0 hats, 4 pants. New York has 0 shirts, 0 hats, 5 pants. LA has 1 shirt, 1 hat, 2 pants. Right now if I query pants, it correctly returns all 3 records. What I want it to do is to return the 3 records but only show the items that are in stock. So for that example it would return Atlanta 2 shirts, 4 pants, New York 5 pants, LA 1 shirt, 1 hat, 2 pants.

I admittedly do not have much experience at all with Access or databases in general. Please let me know if this is not possible or if the database needs to be designed completely different. I had a database class back in college but that was over 10 yrs ago and I haven't used it once in my job before now :)
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Question by:Kyle King
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Nick67 earned 500 total points
ID: 41719821
What I want it to do is to return the 3 records but only show the items that are in stock. So for that example it would return Atlanta 2 shirts, 4 pants, New York 5 pants, LA 1 shirt, 1 hat, 2 pants.

Web apps are uncommonly used monsters but what you want is a little unclear.
Queries are typically rectangles, the selected columns X the returned rows.
Now, you can do things to show something different than zero, but you cannot really break that 'rectangular' paradigm for the query

Presentation is a different story.
On a form, if you want the controls that display things to be Visible = False when the quantity is zero, that's a different thing altogether.
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by:PatHartman
ID: 41721350
The query should select only items that have an instock quantity > 0.

Select ... From YourTable Where Quantity > 0;
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Author Closing Comment

by:Kyle King
ID: 41744370
Thanks Nick...that's exactly what I was looking for! Not exactly how to return something other than the full record but rather to only display certain fields. Thanks!
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