[Last Call] Learn about multicloud storage options and how to improve your company's cloud strategy. Register Now

x
?
Solved

backing up Outlook for Mac 2016

Posted on 2016-07-19
10
Medium Priority
?
701 Views
Last Modified: 2016-07-20
Hello! I have a user who set up an account with our Exchange 2010 server in Outlook 2016 for Mac. The user then imported their PST file (the user is transitioning away from Windows 7 Office). Normally I just take a backup of their PST file from Windows. How do I go about backing up the data on the Mac? Is there a file I can just copy to a USB drive like I would with the Window side PST file? Thanks!
0
Comment
Question by:mrosier
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 4
  • 2
  • 2
  • +2
10 Comments
 
LVL 9

Accepted Solution

by:
Tim Lapin earned 1000 total points
ID: 41719872
You can use the Export function to back up everything or just certain classes of items.  The resultant file will be a ".olm" file.

However, if the client's Exchange server is 2013 (or better), the server admins can enable the "online" archive feature, negating the need for local backups.
0
 

Author Comment

by:mrosier
ID: 41719880
We use 2010, so locally is the only option. But then again it is only for one person anyway.
0
 
LVL 88

Expert Comment

by:rindi
ID: 41719912
On the MAC you don't have to backup anything. Since you are using exchange, all the data is on the exchange server and you just have to backup the server. The exception would be archive files. Just copy those to a server location and then backup that server.
0
Concerto's Cloud Advisory Services

Want to avoid the missteps to gaining all the benefits of the cloud? Learn more about the different assessment options from our Cloud Advisory team.

 
LVL 30

Assisted Solution

by:serialband
serialband earned 1000 total points
ID: 41720165
You can export the mail as Tim also suggested.
https://support.office.com/en-us/article/Export-or-manually-archive-Outlook-items-281a62bf-cc42-46b1-9ad5-6bda80ca3106

You can just use time machine.
https://support.office.com/en-us/article/Automatically-archive-or-back-up-Outlook-items-441fcce5-2262-4b64-ac8c-fa949df989f5

You can also manually copy the files from your user's home folder.
Mac OS X (v10.5) or later        Outlook 2011
/Users/<username>/Documents/Microsoft User Data/Office 2011 Identities/Main Identity
https://support.code42.com/CrashPlan/4/Backup/Backing_Up_Microsoft_Outlook_Data

There are multiple ways to do it.
0
 
LVL 11

Expert Comment

by:Clark Kent
ID: 41720168
0
 

Author Comment

by:mrosier
ID: 41721117
Thanks folks, we actually need to back up the mail to a USB drive we hold.

Serial, will your manual method apply to Office 2016?
0
 
LVL 9

Expert Comment

by:Tim Lapin
ID: 41721139
The main identity will indeed get the mail, along with all the account information and related stuff.  It is the entire Outlook profile, in essence.  If you wish to set up the same user on another computer, with all the account info intact, copying the identity is the way to go.

If, however, you wish to capture only the mail and have it portable, using the "Export" feature might be preferable.
0
 
LVL 30

Expert Comment

by:serialband
ID: 41721190
It's as Tim says.  The Identity copies all of the user's Outlook Profile, which includes all the settings.  It should still work with Office 2016
0
 

Author Comment

by:mrosier
ID: 41721237
Thanks folks! I appreciate the help!
0
 

Author Closing Comment

by:mrosier
ID: 41721240
Tim gave the simplest method for my needs and Serialband gave other good options
0

Featured Post

Microsoft Certification Exam 74-409

VeeamĀ® is happy to provide the Microsoft community with a study guide prepared by MVP and MCT, Orin Thomas. This guide will take you through each of the exam objectives, helping you to prepare for and pass the examination.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

One-stop solution for Exchange Administrators to address all MS Exchange Server issues, which is known by the name of Stellar Exchange Toolkit.
Want to know how to use Exchange Server Eseutil command? Go through this article as it gives you the know-how.
This video discusses moving either the default database or any database to a new volume.
This is my first video review of Microsoft Bookings, I will be doing a part two with a bit more information, but wanted to get this out to you folks.
Suggested Courses

656 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question