Solved

Need to reduce my very large PST file

Posted on 2016-07-19
7
67 Views
Last Modified: 2016-07-21
My Outlook 2013 PST file is huge at 5 gigs. In an attempt to reduce its size ( I thought ) I archived about 70% of them. I thought that would reduce the PST file size. It did not. What is the best way to select the many files that I will probably not need and put just those in a PST or Outlook readable form in case of future needs?
0
Comment
Question by:Need-a-Clue
  • 2
  • 2
  • 2
  • +1
7 Comments
 
LVL 23

Assisted Solution

by:tailoreddigital
tailoreddigital earned 125 total points
ID: 41720171
Did you compact it?

Check out "Starting the Compact Now process" (lower on the page in Bold)

https://www.msoutlook.info/question/compact-now-pst-and-ost

Compacting will take a while, but i think it'll solve your issue.

A quote from the page,

"For performance reasons, Outlook doesn’t directly shrink the pst-file or ost-file when you delete something from it. Instead, it will only do this when a certain threshold is reached.

You can wait for this to happen or manually initiate the compact process via Compact Now."
0
 

Author Comment

by:Need-a-Clue
ID: 41720178
Let me begin that right now. I will let you know how it turned out tomorrow. Thanks!
0
 
LVL 10

Assisted Solution

by:Clark Kent
Clark Kent earned 125 total points
ID: 41720194
Hello

If you want to reduce your PST file size there can be methods to achieve the following like:

Method 1 Compacting your PST file by deleting irrelevant mails or data.

Method 2 Using Microsoft Truncation Utility to deploy space.

Method 3 Archive your PST file.

You can refer to the link below which I came across while searching for the methods to compress the PST file and discusses the methods in details.

http://www.splitpst.msoutlooktools.com/how-to-reduce-the-size-of-outlook-pst-file.html

https://ms-outlook-tools.quora.com/How-To-Reduce-Outlook-PST-File-Size

Hope this resolves the issue.


Thanks & Regards
Clark Kent
0
Better Security Awareness With Threat Intelligence

See how one of the leading financial services organizations uses Recorded Future as part of a holistic threat intelligence program to promote security awareness and proactively and efficiently identify threats.

 
LVL 90

Accepted Solution

by:
John Hurst earned 250 total points
ID: 41721005
When you archive, you need to look at each folder, then the properties of each folder and make sure Archiving is turned ON for each folder. You need to do this or Archiving may not be fully effective.

Then, as noted above, Compact the PST file. I do a Compact each Saturday am after filing the mail from my inbox. It is a good thing to do.
0
 

Author Closing Comment

by:Need-a-Clue
ID: 41723667
The experts here are truly wonderful and often lifesavers. But a large part of me wonders if the solution, for me, might be as simple as a lead pencil and a piece of paper...
0
 
LVL 90

Expert Comment

by:John Hurst
ID: 41723673
Thanks :)
0
 
LVL 23

Expert Comment

by:tailoreddigital
ID: 41723725
What's a "pencil"?    lol
0

Featured Post

What Is Threat Intelligence?

Threat intelligence is often discussed, but rarely understood. Starting with a precise definition, along with clear business goals, is essential.

Join & Write a Comment

Follow this checklist to learn more about the 15 things you should never include in an email signature from personal quotes, animated gifs and out-of-date marketing content.
Find out what Office 365 Transport Rules are, how they work and their limitations managing Office 365 signatures.
The viewer will learn how to use the =DISCRINV command to create a discrete random variable, use this command to model a set of probabilities and outcomes in a Monte Carlo simulation, and learn how to find the standard deviation of a set of probabil…
The viewer will learn how to  create a slide that will launch other presentations in Microsoft PowerPoint. In the finished slide, each item launches a new PowerPoint presentation and when each is finished it automatically comes back to this slide: …

744 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

10 Experts available now in Live!

Get 1:1 Help Now