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Need to reduce my very large PST file

My Outlook 2013 PST file is huge at 5 gigs. In an attempt to reduce its size ( I thought ) I archived about 70% of them. I thought that would reduce the PST file size. It did not. What is the best way to select the many files that I will probably not need and put just those in a PST or Outlook readable form in case of future needs?
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Need-a-Clue
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Need-a-Clue
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3 Solutions
 
tailoreddigitalCommented:
Did you compact it?

Check out "Starting the Compact Now process" (lower on the page in Bold)

https://www.msoutlook.info/question/compact-now-pst-and-ost

Compacting will take a while, but i think it'll solve your issue.

A quote from the page,

"For performance reasons, Outlook doesn’t directly shrink the pst-file or ost-file when you delete something from it. Instead, it will only do this when a certain threshold is reached.

You can wait for this to happen or manually initiate the compact process via Compact Now."
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Need-a-ClueAuthor Commented:
Let me begin that right now. I will let you know how it turned out tomorrow. Thanks!
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Clark KentCommented:
Hello

If you want to reduce your PST file size there can be methods to achieve the following like:

Method 1 Compacting your PST file by deleting irrelevant mails or data.

Method 2 Using Microsoft Truncation Utility to deploy space.

Method 3 Archive your PST file.

You can refer to the link below which I came across while searching for the methods to compress the PST file and discusses the methods in details.

http://www.splitpst.msoutlooktools.com/how-to-reduce-the-size-of-outlook-pst-file.html

https://ms-outlook-tools.quora.com/How-To-Reduce-Outlook-PST-File-Size

Hope this resolves the issue.


Thanks & Regards
Clark Kent
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John HurstBusiness Consultant (Owner)Commented:
When you archive, you need to look at each folder, then the properties of each folder and make sure Archiving is turned ON for each folder. You need to do this or Archiving may not be fully effective.

Then, as noted above, Compact the PST file. I do a Compact each Saturday am after filing the mail from my inbox. It is a good thing to do.
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Need-a-ClueAuthor Commented:
The experts here are truly wonderful and often lifesavers. But a large part of me wonders if the solution, for me, might be as simple as a lead pencil and a piece of paper...
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John HurstBusiness Consultant (Owner)Commented:
Thanks :)
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tailoreddigitalCommented:
What's a "pencil"?    lol
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