Solved

When to use the Admin account in Quickbooks Pro 2015

Posted on 2016-07-20
6
91 Views
Last Modified: 2016-07-22
What can the Admin account do that a normal user cannot do.  When should the account be used/not used.  What are the best pratices
0
Comment
Question by:c7c4c7
  • 3
  • 2
6 Comments
 
LVL 11

Assisted Solution

by:Old User
Old User earned 250 total points
ID: 41722865
The admin account has all permissions in all roles and then some, a normal user has the permissions you give when you create them using the admin account.
Best practice, you should not use the admin account unless it is to do a task that only the admin account can do. Create user accounts and give only the roles needed to do their job.
Note. Full access isn't the same as admin access!
0
 
LVL 94

Accepted Solution

by:
John Hurst earned 250 total points
ID: 41722950
Only the admin account can set up and manage users. That is the main thing that the admin can do and cannot be assigned to non-admins. Admins can also assign individual accounting activities and non-admins cannot do this.

Otherwise, with respect to accounting activities, non-admin users can be given access to all accounting functions that they have been assigned.
0
 

Author Comment

by:c7c4c7
ID: 41723179
The admin account has all permissions in all roles and then some

What are the "Then Some"?  One of my concerns is, is the Admin the only user that can delete a transaction, where everyone else can only Void a transaction.  Also can the Admin user perform actions that leave no trail of what they did, where a normal user leaves an audit trail?
0
Free Tool: Postgres Monitoring System

A PHP and Perl based system to collect and display usage statistics from PostgreSQL databases.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

 
LVL 94

Expert Comment

by:John Hurst
ID: 41723185
A regular user with permissions CAN delete a transaction (you do not need to be admin).

All transactions go in the Audit Trail, including Admin transactions.

The admin account has all permissions in all roles and then some  As noted, setup users and assign transaction levels.
0
 

Author Closing Comment

by:c7c4c7
ID: 41724060
Thanks for the help
0
 
LVL 94

Expert Comment

by:John Hurst
ID: 41724527
You are very welcome and I was pleased to assist.
0

Featured Post

Announcing the Most Valuable Experts of 2016

MVEs are more concerned with the satisfaction of those they help than with the considerable points they can earn. They are the types of people you feel privileged to call colleagues. Join us in honoring this amazing group of Experts.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

By Linda Saltz Customized item descriptions from bills DO import into a customer invoice!   This is a wonderful tip for companies that want to use generic items like Hardware, Software, Mileage, Travel in their item list which helps keep the i…
You may need to view past transactions from previous QuickBooks files or other QuickBooks company files when:       1. you are working in another QuickBooks file       2. QuickBooks is closed QuickBooks users who would benefit from this artic…
Established in 1997, Technology Architects has become one of the most reputable technology solutions companies in the country. TA have been providing businesses with cost effective state-of-the-art solutions and unparalleled service that is designed…

820 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question