Solved

When to use the Admin account in Quickbooks Pro 2015

Posted on 2016-07-20
6
107 Views
Last Modified: 2016-07-22
What can the Admin account do that a normal user cannot do.  When should the account be used/not used.  What are the best pratices
0
Comment
Question by:c7c4c7
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 2
6 Comments
 
LVL 11

Assisted Solution

by:Old User
Old User earned 250 total points
ID: 41722865
The admin account has all permissions in all roles and then some, a normal user has the permissions you give when you create them using the admin account.
Best practice, you should not use the admin account unless it is to do a task that only the admin account can do. Create user accounts and give only the roles needed to do their job.
Note. Full access isn't the same as admin access!
0
 
LVL 95

Accepted Solution

by:
John Hurst earned 250 total points
ID: 41722950
Only the admin account can set up and manage users. That is the main thing that the admin can do and cannot be assigned to non-admins. Admins can also assign individual accounting activities and non-admins cannot do this.

Otherwise, with respect to accounting activities, non-admin users can be given access to all accounting functions that they have been assigned.
0
 

Author Comment

by:c7c4c7
ID: 41723179
The admin account has all permissions in all roles and then some

What are the "Then Some"?  One of my concerns is, is the Admin the only user that can delete a transaction, where everyone else can only Void a transaction.  Also can the Admin user perform actions that leave no trail of what they did, where a normal user leaves an audit trail?
0
Independent Software Vendors: We Want Your Opinion

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

 
LVL 95

Expert Comment

by:John Hurst
ID: 41723185
A regular user with permissions CAN delete a transaction (you do not need to be admin).

All transactions go in the Audit Trail, including Admin transactions.

The admin account has all permissions in all roles and then some  As noted, setup users and assign transaction levels.
0
 

Author Closing Comment

by:c7c4c7
ID: 41724060
Thanks for the help
0
 
LVL 95

Expert Comment

by:John Hurst
ID: 41724527
You are very welcome and I was pleased to assist.
0

Featured Post

[Webinar] Code, Load, and Grow

Managing multiple websites, servers, applications, and security on a daily basis? Join us for a webinar on May 25th to learn how to simplify administration and management of virtual hosts for IT admins, create a secure environment, and deploy code more effectively and frequently.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
Quickbooks MySQL database synchronization 3 389
Networking Sage Peach tree 2011 6 122
Peachtree to Quickbooks migration 4 187
How Does Quick Books store date / time? 3 113
By Linda Saltz Customized item descriptions from bills DO import into a customer invoice!   This is a wonderful tip for companies that want to use generic items like Hardware, Software, Mileage, Travel in their item list which helps keep the i…
You may need to view past transactions from previous QuickBooks files or other QuickBooks company files when:       1. you are working in another QuickBooks file       2. QuickBooks is closed QuickBooks users who would benefit from this artic…
With Secure Portal Encryption, the recipient is sent a link to their email address directing them to the email laundry delivery page. From there, the recipient will be required to enter a user name and password to enter the page. Once the recipient …

738 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question