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How do I reformat "City, State" into separate columns of City and State in Excel?

Posted on 2016-07-26
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Last Modified: 2016-07-26
The following data exists in one cell:

City/State
Washington, DC
Washington, DC
Washington, DC
Washington, DC
Washington, DC
Arlington, VA
Arlington, VA
Springfield, VA
Springfield, VA
Springfield, VA
Washington, DC
Newington, VA
Lorton, VA
Fairfax, VA

I need to format it so the City information is in one cell and the state abbreviation is in another.
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Question by:impala6
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8 Comments
 
LVL 5

Accepted Solution

by:
Eric C earned 1000 total points
ID: 41730037
Easy. In Excel 2007(?) and higher, there is a button called 'Text To Columns'

1. Highlight the entire column (single click on the column letter)
2. In the Data tab, click the 'Text to Columns' button
3. In the dialog box, deselect 'Tab' and select 'Comma'
4. Click 'Next'

See screen shot.
text-to-columns.jpg
1
 
LVL 32

Assisted Solution

by:Subodh Tiwari (Neeraj)
Subodh Tiwari (Neeraj) earned 500 total points
ID: 41730040
Please follow these steps...

1) Select the column with City/State strings

2) Make sure that the next adjacent column is blank, if not, insert a new column.

3) Go to Data Tab --. Text to Columns

4) Choose Delimited --> Next --> Check the checkbox for comma --> Next --> Finish
1
 
LVL 8

Assisted Solution

by:Naresh Patel
Naresh Patel earned 500 total points
ID: 41730043
Text To ColumnNext - Next FinishThanks
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LVL 6

Expert Comment

by:efrimpol
ID: 41730046
Column A, Column B, Column C - Record starts Cell A2

Column A = "Washington, DC"
Column B = "=LEFT(A2, SEARCH(",",A2,1))"
Column C = "=RIGHT(A2,LEN(A2)-SEARCH(",",A2,1))"

Results in Column B2 = "Washington"
Results in Column C2 = "DC"
1
 
LVL 6

Expert Comment

by:efrimpol
ID: 41730049
Typo - Record starts in Cell A1, not A2
1
 
LVL 8

Expert Comment

by:Naresh Patel
ID: 41730051
zings too fast man....i am just about creating snaps & posting....   :)   after posting i see two post by others...
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LVL 6

Expert Comment

by:efrimpol
ID: 41730053
see screenshot
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LVL 6

Expert Comment

by:efrimpol
ID: 41730054
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