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What is the best way to pass sharepoint list data in sql tables?

Posted on 2016-08-01
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Last Modified: 2016-08-21
What is the best way to pass sharepoint list data in sql tables?I wnt to use SQL tables to store one of the list data in sharepoint
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Question by:Shashank2235
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Expert Comment

by:Walter Curtis
ID: 41737363
SharePoint has a service application name "Business Connectivity Service". It will probably do what you need it to do, and it is a code less process.

Good luck...
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Author Comment

by:Shashank2235
ID: 41738815
Thanks Guys.But i want data to be updated in SQl when i update it in List.

Can "Business Connectivity Service" do that? i know it can ready data using external list.

IF data exceeeds more than 5K in sql table will BCS still be able to read it from SQl
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LVL 18

Expert Comment

by:Walter Curtis
ID: 41738949
Having the same data in two places is never a good idea, but suppose it could be done. Again, never tried because that is not best practice design. There in no 5K limitation.

Good luck...
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Author Comment

by:Shashank2235
ID: 41738983
I have a list where data or information gets logged related to some  workflow and reports are built on that data on the list.Now that list data has exceed 5K .It is giving error in the list.So i am thinking or moving that data to SQL .But i am sure we can read data from sql using BCS but dont know if we can write or changes made to data in list will reflect in SQl.
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LVL 18

Expert Comment

by:Walter Curtis
ID: 41739005
I see, you are not talking about a 5k file size, you are talking about the list threshold. A SharePoint list can hold millions of items, but out of the box it displays only the first 5k items returned in a query. There a few things you can do to work with that. First thing, you can increase that threshold in Central Administration. Depending upon your environment, you can increase that threshold to over 50k if need be. You can also, (and probably should),  optimize the query via various filters that limit the result set to the information you want to see, not just do a dump of all data.

You could also use metadata to classify the data in a way to keep performance high, get all the information you need for your reports and meet your needs.

Hope that helps...
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Author Comment

by:Shashank2235
ID: 41739090
Thanks for the information .I am using Office 365 so cannot change the threshold.I have currently implemented views on indexed columns but in future it might happen that 5K records might occur in each View .I am not allowed to provide more than 4-5 views  .My client want 1 view where he can access all the information without much separation in Views and even the archival option is not allowed by client.So was thinking of moving it to SQL
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LVL 18

Expert Comment

by:Walter Curtis
ID: 41739118
The move should be from Office 365 to real SharePoint :-)

Have a good one...
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Accepted Solution

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Shashank2235 earned 0 total points
ID: 41739204
Haha.But Thats not an option for me because client want 365 only.Anyways Thanks for help
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LVL 18

Expert Comment

by:Walter Curtis
ID: 41753037
Any luck?
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Author Closing Comment

by:Shashank2235
ID: 41764163
NA
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