Jenkins
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Saving Outlook folders and emails to an external location
Hello.
Using Microsoft Outlook 2013, I'm dealing with a situation of having too many nested folders (well over 500 folders) that is causing performance issues. To attempt to remedy this, I'd like to be able to offload some of the (older) folders and their contents (because I need to retain them for possible access in the future) to a computer drive (C: drive, network drive, external drive or whatever). Is there a way to do this whereby if I needed to access any of the files or folders, it would be as simple as if I was opening the files in Outlook? I'd like to be able to access and view the saved folders and files as simply as with other files such as pdf's, Excel files, Word documents, etc. Thanks.
Using Microsoft Outlook 2013, I'm dealing with a situation of having too many nested folders (well over 500 folders) that is causing performance issues. To attempt to remedy this, I'd like to be able to offload some of the (older) folders and their contents (because I need to retain them for possible access in the future) to a computer drive (C: drive, network drive, external drive or whatever). Is there a way to do this whereby if I needed to access any of the files or folders, it would be as simple as if I was opening the files in Outlook? I'd like to be able to access and view the saved folders and files as simply as with other files such as pdf's, Excel files, Word documents, etc. Thanks.
What you want to do is create a .PST (Outlook Data) file. Once that's done, you can open it in Outlook, and move your old mail into it.
You can even configure Outlook to archive mail to the .PST file on a regular basis so your mailbox stays clean. If you like, you can create and open more than one .PST file at a time, which would allow you to organize your e-mail (by date, subject, recipient, etc).
.PST files have a default location, but you can specify where they are created/stored so you can put them somewhere other than your local computer if you like.
You can even configure Outlook to archive mail to the .PST file on a regular basis so your mailbox stays clean. If you like, you can create and open more than one .PST file at a time, which would allow you to organize your e-mail (by date, subject, recipient, etc).
.PST files have a default location, but you can specify where they are created/stored so you can put them somewhere other than your local computer if you like.
Another way to do this is via Archiving which I use. Set up correctly it is automatic. Once archived, compact your mail file and performance will improve.
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This directly answers the question and the author thanked it.
It will behave exactly like before (same folder structure etc), except not within the current account, but rather next to it.