Go Premium for a chance to win a PS4. Enter to Win

x
?
Solved

Tool to migrate Outlook from one PC profile to another

Posted on 2016-08-08
8
Medium Priority
?
76 Views
Last Modified: 2016-08-11
Hi Experts

I am doing quite a lot of computer migrations and many of my clients have complicated lives with many Exchange & POP3 & IMAP accounts in the one Outlook profile. They could be standalone computers or domain-joined one.

The most time-consuming part of the migration is recreating the Outlook profile

Is there a "simple" way to quickly recreate these Outlook profiles? Can I copy a couple of registry keys and/or a couple of folders? Are they know tools to do that?

Alexandre
0
Comment
Question by:Alexandre Michel
8 Comments
 
LVL 18

Expert Comment

by:xtermie
ID: 41747091
A utility like Windows Easy Transfer may do that easily
1
 
LVL 37

Accepted Solution

by:
Kimputer earned 2000 total points
ID: 41747092
Outlook uses a fixed reg key for Outlook profiles:

HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles

Exporting and importing the whole underlying hive will copy the profile for another user.

The only thing that will never carry over though, is the password. For every account, type in the password again.
0
 
LVL 19

Expert Comment

by:regmigrant
ID: 41747103
I can't recommend a tool as I've never used them but depending on how complex the profiles get you might find some mileage with the Office automation tool which gives you a way to create a skeleton profile, edit and re-apply it:-
https://technet.microsoft.com/en-us/library/cc179062(v=office.14).aspx

the content of the prf are stored at
\HKEY_CURRENT_USER\Software\Microsoft\WindowsNT\CurrentVersion\Windows Messaging Subsystem\Profiles\Outlook

and can be exported/merged with powershell (or manually).

If you are planning for an entirely automated result you will probably need a combination of these and some strong scripting skills allied with this information:
http://www.slipstick.com/outlook/config/understanding-microsoft-outlook-profile-file-prf/
0
WatchGuard Case Study: Museum of Flight

“With limited money and limited staffing, we didn’t have a lot of choices in terms of what we could do to bring efficiency. WatchGuard played a central part in changing that.” To provide strong, secure Wi-Fi access within the museum, Hunter chose to deploy WatchGuard’s AP120 APs.

 
LVL 4

Author Comment

by:Alexandre Michel
ID: 41747137
Kimputer,

Will this work when the old computer = Office 2010 and the new computer is Office 2013?
What about if new computer = Office 2016 (and the new Outlook is 2016 which requires Autodiscovery)?

regmigrant,

Thanks for the links. My situation is a lot of one-off PC migration; not a whole office. This tool seems  great if you have to set up several new computers in an office... Or did I misunderstood how it is used?
0
 
LVL 37

Assisted Solution

by:Kimputer
Kimputer earned 2000 total points
ID: 41747157
This method works indeed best for "simple" accounts like POP3/IMAP on all Outlook versions.
Theoretically though, all accounts, even those based on Autodiscovery should still work (except what i told you about the password).
Then again, an autodiscovery account takes only 10 seconds to add to Outlook.
0
 
LVL 4

Author Closing Comment

by:Alexandre Michel
ID: 41751496
Thanks Kimputer. Great imputs!
0
 
LVL 4

Author Comment

by:Alexandre Michel
ID: 41751502
Kimputer

After closing the question ... I just realised this key does not appear in the Windows 10 laptop + Office 2016 (click to run) I am just working on.

I searched the whole registry for "Windows Messaging" but did not find anything that looked like Outlook email accounts info

Searched the whole registry for one of the email addresses on that PC to no avail...

Any idea if it is now different in Windows 10?

Is it
HKCU\software\microsoft\Office\16.0\Outlook\Profiles\Outlook ???
0
 
LVL 37

Expert Comment

by:Kimputer
ID: 41751680
I do not always have all the info of the newest software, sadly. In this case, it's probably a change with the newest Outlook.

It's easy to check though. Make a new profile named "Abcdefg12345", and fill in a bogus POP3 account (manually, don't let it verify)

If the regkey now added a Test folder, it is indeed that key that you need to export.
The Windows Messaging key was used from about WinNT in the 90-ties all the way up to recently.

Alas, if the key doesn't appear there, now you have a unique name to find. Search for Abcdefg12345 and you'll definitely find out where the new regkey is.
0

Featured Post

Independent Software Vendors: We Want Your Opinion

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Unable to change the program that handles the scan event from a network attached Canon/Brother printer/scanner. This means you'll always have to choose which program handles this action, e.g. ControlCenter4 (in the case of a Brother).
When you put your credit card number into a website for an online transaction, surely you know to look for signs of a secure website such as the padlock icon in the web browser or the green address bar.  This is one way to protect yourself from oth…
This is used to tweak the memory usage for your computer, it is used for servers more so than workstations but just be careful editing registry settings as it may cause irreversible results. I hold no responsibility for anything you do to the regist…
CodeTwo Sync for iCloud (http://www.codetwo.com/sync-for-icloud?sts=6554) automatically synchronizes your Outlook 2016, 2013, 2010 or 2007 folders with iCloud folders available via iCloud Control Panel. This lets you automatically sync them with…

916 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question