Solved

Do not save sent encrypted messages in O365

Posted on 2016-08-08
5
19 Views
Last Modified: 2016-09-21
We use MS O365 for email.  We've created a rule that encrypts email if it says "Encrypt:" in the subject.  However, most users are set to autosave sent files, as that is the default.  The files saved in the "Sent" folder are not encrypted, which is a HIPAA violation among others.  How can I make it so that it doesn't save these encrypted files, but does save other Sent messages? We don't want to just turn off autosave sent files
0
Comment
Question by:maharlika
  • 2
  • 2
5 Comments
 
LVL 78

Expert Comment

by:David Johnson, CD, MVP
ID: 41747776
most people just use rules for received messages you can also use it for sent messages if the subject contains 'Encrypted' permanently delete item
0
 
LVL 3

Author Comment

by:maharlika
ID: 41747828
How do you write a rule for sent messages?  I couldn't find a way to do that.  I don't think the sent messages go through the exchange server the way incoming messages do.
0
 
LVL 78

Assisted Solution

by:David Johnson, CD, MVP
David Johnson, CD, MVP earned 500 total points
ID: 41747920
from the create rules wizard
0
 
LVL 3

Accepted Solution

by:
maharlika earned 0 total points
ID: 41749515
This rule will still save the message in the sent folder, and it's not encrypted.  I have been on the phone with Microsoft about this and they don't know how to do it. The end user can of course always delete the message from the sent folder but it's a security risk to expect them to do this every time, it needs to be automated.
0

Featured Post

Microsoft Certification Exam 74-409

Veeam® is happy to provide the Microsoft community with a study guide prepared by MVP and MCT, Orin Thomas. This guide will take you through each of the exam objectives, helping you to prepare for and pass the examination.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Originally published Entrepreneur.com Booming numbers of freelancing professionals are changing the face of work. In the United States alone last year, the number of workers freelancing grew from 700,000 to 54 million, according to a Freelancers’…
MS Outlook is a world-class email client application that is mainly used for e-communication globally.  In this article, we will discuss the basic idea about MS Outlook, its advanced features, and types of MS Outlook File formats.
The Bounty Board allows you to request an article or video on any technical topic, or fulfill a bounty request to earn points. Watch this video to learn how to use the Bounty Board to get the content you want, earn points, and browse submitted bount…
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

930 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

12 Experts available now in Live!

Get 1:1 Help Now