Solved

Replace Formatted Numbers with text

Posted on 2016-08-10
9
70 Views
Last Modified: 2016-08-10
We are having problems with a Microsoft Word merge using a large Excel file as a data source.  Using DDE, the format used to transfer with the data.  Now we lose all formatting and can't seem to get DDE to work.

If we format numbers as text such as "$ 19,599.25" then the numbers come over formatted as text.  Does anyone know of any way to change the cells from numeric format  (Say, currency) to text formatted the same?  Can I do this with a macro?

Thanks for your help!

-Todd
0
Comment
Question by:thutchinson
  • 5
  • 3
9 Comments
 
LVL 5

Expert Comment

by:Manuel Flores
ID: 41751135
As far as I know, it should be as easy as just format the cells with Text.

Right click -> Format Cell -> Text

Maybe is not what you need, please explain.

..MFlores..
0
 

Author Comment

by:thutchinson
ID: 41751175
Hi Manuel,

If you format as text, you lose the visual elements.  So,  $119,259.25 becomes 19259.25

Remember, we need to keep the visual elements because it is being inserted into a letter.
0
 
LVL 5

Expert Comment

by:Manuel Flores
ID: 41751191
You could append the $ and even the comma with LENGTH, MID, LEFT and "$" & cell functions.  Is a little tricky but can be done.  Maybe is a quite brute force solution.  

Probably there must be a 'visual' content function to extract a number formatted column as text.
0
Independent Software Vendors: We Want Your Opinion

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

 
LVL 5

Accepted Solution

by:
Manuel Flores earned 500 total points
ID: 41751197
I think is this:

TEXT function;
Converts a value to text in a specific number format.
Syntax
TEXT(value;format_text)
▪      value: is a number, a formula that evaluates to a numeric value, or a reference to a cell containing a numeric value.
▪      format_text: is a number format in text form from the Category box on the Number tab in the Format Cells dialog box (not General).
0
 
LVL 5

Expert Comment

by:Manuel Flores
ID: 41751204
Apart from my local currency and dot-comma numbering system;

TEXT function
0
 
LVL 76

Expert Comment

by:GrahamSkan
ID: 41751207
You can format the mailmerge field in the Word merge main document.

Find the field, e.g. <<Amount>>, and right-click on it. Select Toggle Field Codes from the context menu so that it looks like:

{ MERGEFIELD “Amount” }

Insert a field switch so that it looks like:
 { MERGEFIELD “Amount” \# $,#.00}

You can toggle back to the original view (or not). and then try the merge.
0
 

Author Closing Comment

by:thutchinson
ID: 41751230
Thank you, Manuel.
0
 
LVL 5

Expert Comment

by:Manuel Flores
ID: 41751232
thxs
0
 

Author Comment

by:thutchinson
ID: 41751235
Hi Graham,

Using the switches is the best way for sure. We were having trouble with them until we formatted the Excel source document differently.  Thanks for the help.
0

Featured Post

Independent Software Vendors: We Want Your Opinion

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
Hash on Excel 13 41
Find the duplicates in 32 22
WORKDAY formula question 4 10
Excel Formula 6 21
Freeze panes is an option within all variants of Excel to enable parts of a sheet to remain stationary when the cursor is in another part of the sheet. This is a very useful feature which is overlooked or under used.
Excel can be a tricky bit of software to get your head around. Whilst you’ll be able to eventually get to grips with the basic understanding of how to get by, there are a few Excel tips that not everybody will even know about let alone know how to d…
Excel styles will make formatting consistent and let you apply and change formatting faster. In this tutorial, you'll learn how to use Excel's built-in styles, how to modify styles, and how to create your own. You'll also learn how to use your custo…
Although Jacob Bernoulli (1654-1705) has been credited as the creator of "Binomial Distribution Table", Gottfried Leibniz (1646-1716) did his dissertation on the subject in 1666; Leibniz you may recall is the co-inventor of "Calculus" and beat Isaac…

749 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question