asked on

Excel Automation of Autosum

Scenario: I have hundreds of tables that stretch from row 1 to row 1452. The tables are an export from another program that display percentages and totals. The total is always 100% but its not really "100%" because when rounding is taken into account, they actually total 101% or 99%. Since it is exported from another program, the 100% is just a value and not a formula. Exporting with the rounding in effect is not an option.

Question: Is there some way, maybe through VBA or a macro, that I could have Excel find every 100% and insert an autosum formula for the values above it? I tried the FIND/REPLACE to search for 100% and replace it with ALT+= which is the shortcut key for Autosum, but it wouldn't take it.

Any help is greatly appreciated!

Rgonzo1971

Hi,

Could you send a sample?

Regards

Alexandre Michel

Are all your tables of the same number of rows?
Are all your totals (the 100%) right under the numbers to add?

Rob Henson

Is there some identifier which can be used within each set of data to determine where the Autosum has to go, eg:

Id 1
Id 1
Id 1
Id 1
Total 100%
Id 2
Id 2
Id 2
Id 2
Total 100%

If so, you could filter on the 100% rows and delete them and then use the Subtotal Function wizard to replace them.

Thanks
Rob H

Frank

ASKER

I just have table after table after table of stuff like this: Notice the first table doesn't add to 100% (its actually 101%) but it displays 100% because it was just exported as values and no formulas. The second table does add to 100% but just because the value came across, not because it was calculated. I would want some way of Excel finding every 100% and replacing it with an Autosum formula.

3%
6%
35%
23%
13%
10%
6%
5%
100%

2%
7%
30%
28%
12%
11%
5%
5%
100%

Frank

ASKER

Alexandre: All the tables are NOT the same number of rows. All the totals (the 100%) are right under the numbers I need to add. The way I do it now is I just go to the cell with 100%, select it, and hit ALT+= to insert the autosum formula and press enter and move to the next 100%.

Frank

ASKER

Rob: There really is no unique identifier - just labels describing what the numbers represent.

Rgonzo1971

Hi,

pls try

Sub Macro()
    With ws.Cells
        Set c = .Find("100%", LookIn:=xlValues, Lookat:=xlWhole)
        If Not c Is Nothing Then
            firstAddress = c.Address
            Do
                If c.Offset(1) = "" Then
                    Set Rng = Range(c.Offset(-1), c.End(xlUp))
                    c.Formula = "=Sum(" & Rng.Address(0, 0) & ")"
                End If
                
            Loop While Not c Is Nothing And c.Address <> firstAddress
        End If
    End With

End Sub

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Regards

ASKER CERTIFIED SOLUTION

Subodh Tiwari (Neeraj)

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Frank

ASKER

Rgonzo - I assigned your code to a macro, but when I run it, I get an error on the WITH WS.CELLS line and it just stops.

Subodh Tiwari (Neeraj)

Did you try the code I suggested after changing the column reference if required?

Rgonzo1971

Sorry

Sub Macro()
    With ActiveSheet.Cells
        Set c = .Find("100%", LookIn:=xlValues, Lookat:=xlWhole)
        If Not c Is Nothing Then
            firstAddress = c.Address
            Do
                If c.Offset(1) = "" Then
                    Set Rng = Range(c.Offset(-1), c.End(xlUp))
                    c.Formula = "=Sum(" & Rng.Address(0, 0) & ")"
                End If
                
            Loop While Not c Is Nothing And c.Address <> firstAddress
        End If
    End With

End Sub

Open in new window

Rob Henson

Would you be able to add an identifier?

For example, the following will count the occurence of 100% in the cells above:

=COUNTIF($A$1:$A1,100%)

Copied down the extent of the data. Assuming the only lines with 100% are the total lines then each group will be numbered sequentially starting at 0. You can then copy paste values on this helper column, filter on the 100% rows and delete them, then use the ID column as the change criteria in the Subtotal Wizard.

Just testing this and the formula needs to go in row 2, assuming row 1 has headers.

Rob Henson

See attached.

Thanks
Rob
AutoSum.xlsx

Frank

ASKER

Subodh: Yours is close. It inserts an autosum formula, but it adds incorrectly. It adds one row above it and itself. So say for example if the 100% was in cell H23, it reads =AUTOSUM(H22:H23) which comes out to 0 since the Autosum formula is in itself.

Rgonzo: Sorry, nothing happens with your code.

Frank

ASKER

Rob: All the tables are different sizes and it would be very time consuming to assign them identifiers for each table.

Rgonzo1971

Sample file?

Rob Henson

That is what the formula does, enter it in the first cell and then just copy down.

If the data is continuous then you can enter the formula in a cell in the column next to the data and then double click the bottom right of that cell and it will fill down as far as required.

If there are gaps, then Shift + End + Home will take cursor to the last cell and then just Ctrl + D will fill down. When filtering for 100% show Blanks as well and then select everything to delete, only visible rows will be affected.

Frank

ASKER

I have attached a file with what I am trying to do. It is one case only though - I usually have hundreds.
ExpertExchangeHelpSample.xlsx

Rob Henson

Can you upload a more realistic sample, ie not just one set of data? We can then see what gaps there between tables, variations in number of rows etc.

Thanks
Rob H

Rgonzo1971

then try

Sub Macro()
    With ActiveSheet.Cells
        Set c = .Find("100%", LookIn:=xlFormulas, Lookat:=xlWhole)
        If Not c Is Nothing Then
            firstAddress = c.Address
            Do
                If c.Offset(1) = "" Then
                    Set Rng = Range(c.Offset(-1), Cells(Range("B" & c.Offset(-1).Row).End(xlUp).Row, c.Column))
                    c.Formula = "=Sum(" & Rng.Address(0, 0) & ")"
                End If
            Set c = .FindNext()
            If c Is Nothing Then Exit Do
            Loop While c.Address <> firstAddress
        End If
    End With

End Sub

Open in new window

Frank

ASKER

Here is another sample. The table sizes and possible answers always vary. There is no pattern. Ideally I am looking for if I highlight (in my example) L1-L70 and Q1-Q70 and tell it to replace all 100% with the Autosum function.
ExpertExchangeHelpSample.xlsx

Rgonzo1971

Hi,

if you only want to change the "100%" in Col C to E, my code should do the trick
https://www.experts-exchange.com/questions/28962810/Excel-Automation-of-Autosum.html?anchor=a41752614&anchorAnswerId=41752507#a41752507

Regards

Frank

ASKER

The solution by Subodh Tiwari did the closest to what I was looking to do. Unfortunately, it has to find the 100% in the cell and if it sees the =Round(Cell, 2) formula in there, it ignores it. I copied the entire sheet, pasted it as values so the =Round(cell, 2) was 100% and the code worked. Now if it could be adjusted to find the formulas that were equal to 100%, it would be perfect. Thanks for the help!