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sample MSaccess 2007 dtabase for Contacts

Posted on 2016-08-16
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Last Modified: 2016-09-07
Hi all,

Would anyone know where I could find a sample database which I could modify to do with names, addresses and contacts etc.
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Question by:PipMic
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Scott McDaniel (Microsoft Access MVP - EE MVE ) earned 2000 total points (awarded by participants)
ID: 41757712
There is a Contacts template which has been part of Access for quite some time. In 2013, you click New and then select the Contacts template, and Access will create it for you. I haven't used 2007 in quite some time, but the process should be similar.

Here's a support article that shows how to use Templates in 2007:

https://support.office.com/en-us/article/Guide-to-the-Access-2007-templates-fb72a463-41aa-4781-9bdd-64c4d302da82?ui=en-US&rs=en-US&ad=US&fromAR=1
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by:Serena Hsi
ID: 41758581
A lot of US gov't agencies have 'data' available in a format usable by MS Access; they even give you field definitions so you can configure the fields with the appropriate formats, e.g., numeric, text, date.

Here are a few examples of business contact data that you can put together into some meaningful format:

Florida Health licensee data portal
Texas Department of Savings and Mortgage Lending
State of Alaska Licensee Data

It is advised that you abide by whatever legal requirement each US state has for data usage standards. There is a lot of free data on the web that can be used for learning, research or non-commercial reasons. Many states have enforced licensing or do-not-contact regulations. Please be aware of that.
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Expert Comment

by:Jeffrey Coachman
ID: 41761934
And don't forget about the possibility of storing your contacts in MS Outlook.

No design work would be needed. And it would ba automatically integrated with the other office Apps.
So as long as you did not need any crazy filtering or reports, ...it may be fine.

Remember that Outlook has a great many features that you would have to "build" yourself, if you used Access:
Examples (depending on your version of Outlook)
Categorize
Email
Call
Contact Groups
Create mail Merges
Set up meeting
Map contacts location based on the address
...ect

It happens many times here where a person will hobble through creating a contacts db, ...then ask how to replicate all the features already available in Outlook (ex.: Linking contact info from Access into Outlook)
Set up meeting
Map contacts location based on the address

Finally, don't underestimate the simplicity of buying an off-the-shelf product
ACT! has been around for decades, and for around 240 USD, ...can do pretty much anything you would want.
http://www.act.com/products/act-pro

However, ...if your goal here is to learn about designing a contacts db, then the advice given above should get you on your way.
;-)

Jeff
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LVL 20

Expert Comment

by:Serena Hsi
ID: 41762874
Also, if you are learning about database structure, ZohoCRM is free if you have 10 or fewer users.
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LVL 85
ID: 41787471
Author asked for a sample database for storing Names, Addresses, etc. The Contacts Template does exactly that.
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