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OneNote file migration to Sharepoint: How to convert multiple One Note 'folders' to 'files'

Posted on 2016-08-18
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Last Modified: 2016-08-26
Description of what I mean by 'folder' and 'files' here: http://itgroove.net/oh365eh/2014/05/13/onenote-notebook-files-folders-work/

'Folder' is how you see a OneNote notebook in file explorer on a PC.
'File' is how Sharepoint converts those folders when you upload a OneNote notebook.

I am trying to migrate thousands of Notebooks to Sharepoint with the end-goal being these Notebooks should be accessible in the smartphone OneNote apps.
Only the OneNote 'files' can be opened on the app. The 'folder' files will instead prompt the OneNote app to create a copy.

The problem is that if I try to upload the notebooks within the web browser, it uploads them in the 'folder' format.

On an individual basis, it is very easy to move a single file to Sharepoint within One Note so it creates the 'file' format.
But when dealing with thousands of files, this would be too time consuming.

Is there any third party tool I can use which would exist in converting these Notebooks to the 'file' format either before or after they are on Sharepoint?
I have already tried contacting Microsoft support and a few other vendors but have come up short.
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Question by:SeeDk
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Accepted Solution

by:
Scobber earned 2000 total points
ID: 41771382
ok, your answer is simple

1. locate your local copy of the ENTIRE notebook and open it in the desktop application

2. from the desktop application, create a new notebook at the web location, or open the ENTIRE destination notebook and sync it to your desktop onenote

3. use your mouse to drag the folders from the source to the destination

the file syncer will start spinning, and it will upload to sharepoint

Make sure you have a backup of your local filesystem onenote  though
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Author Comment

by:SeeDk
ID: 41771554
Thanks, I did realize this could be done manually though I was hoping there would be an automated way to do it for several notebooks at the same time.
Spoke with a few vendors as well and they all said it hasn't been done so I've instructed the users on how to do it.
It's simple, as you said, so it isn't as daunting when multiple people are working on it.
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Expert Comment

by:Scobber
ID: 41771559
I used to use a notebook that was about 2gb in size that never had trouble replicating between 5 users
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Expert Comment

by:Scobber
ID: 41771561
There's nothing stopping you from staging the changes on a single computer either one computer could easily do all the heavy lifting
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Author Comment

by:SeeDk
ID: 41771649
Right, it's not the size of the notebooks I'm concerned with, its the quantity of them.
If I have 2000 notebooks and I have to do the steps for each notebook one by one it will take a very long time to do manually.
Still, it's not as bad if any one person only handles 20 or so notebooks.
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