?
Solved

Can you convert a table in Excel to a list in Word?

Posted on 2016-08-18
8
Medium Priority
?
156 Views
Last Modified: 2016-08-22
Many times I build tables in Excel then I have to show their content in a Word document.  This can be complicated at times since the excel tables don’t easily fit into a Word document.  If you look at my attached sample image:

my sample table
I wanted to see if it was easy for me to convert this to the following:


Subject: Test Subject 1
From: Mike
To: Gary, Frank
Cc: Santa
Bcc:      
Date: 5/4/2016


Subject: Test Subject 2
From: Gary
To: Mike, Santa
Cc:      
Bcc:      
Date: 4/5/2014

Subject: Test Subject 3
From: Jill
To: Mike, Frank
Cc:      
Bcc:      
Date: 3/2/2014
0
Comment
Question by:rye004
8 Comments
 
LVL 33

Expert Comment

by:Paul Sauvé
ID: 41761741
It is a bit convoluted to get the exact Word format that you illustrated
Subject: Test Subject 1
From: Mike
To: Gary, Frank
Cc: Santa
Bcc:      
Date: 5/4/2016

Subject: Test Subject 2
From: Gary
To: Mike, Santa
Cc:      
...
What I would do is select the data in excel (A1-F4)
Copy to Word
Select table
In the Table Layout tab, select Convert to text and select the Paragraph Marks option
Select the resulting lines and in the Insert tab, select Table and Insert Table...

You now have a table with rows 1 to 4 in 16 consecutive rows 1A-1F (Excel col. headings), ... 4A-4F
Select the first 6 lines (1A-1F) and CUT
In the table, insert a new column on the left-hand side
select the entire column
COPY the rows that were CUTExcel in Word
0
 
LVL 7

Expert Comment

by:tomfarrar
ID: 41761803
Can't you copy/ paste special "transpose"in Excel first and then copy and paste to Word?
0
 
LVL 33

Accepted Solution

by:
Paul Sauvé earned 2000 total points
ID: 41761890
step by stepdetailed
0
The new generation of project management tools

With monday.com’s project management tool, you can see what everyone on your team is working in a single glance. Its intuitive dashboards are customizable, so you can create systems that work for you.

 

Author Closing Comment

by:rye004
ID: 41761983
Thank you for the detailed screenshots - this is beyond brilliant.  The only issue I had, is this did not work when it was formatted as a ‘Table’ in excel.  I had to copy my table to a new tab in Excel – I has to use Special Paste and select ‘Values’.  Besides that, it works and is going to make my report look much better.  Thanks again!
0
 
LVL 33

Expert Comment

by:Paul Sauvé
ID: 41762622
glad to help!

thanks for the points
0
 

Author Comment

by:rye004
ID: 41764077
One correction regarding what I said about this not working in an Excel ‘Table’.  It actually does work, however it copies the header row as white text.  All you need to do is change the color and it works.  I wanted to make the correction in my statement in case anyone in the future reads this.
0
 
LVL 33

Expert Comment

by:Paul Sauvé
ID: 41764344
I see from your example that the column headings in the Excel screenshot are white. You could also change them to black before copying to Word.
0
 
LVL 35

Expert Comment

by:Rob Henson
ID: 41765214
Too late for points, but would it not have been simpler to do a Mail Merge???

Create Page with a Table with 1 column and maybe 7 rows, depending on size of the text required.

In each cell of the table then insert Merge Fields:
First cell:
Subject: <<Subject>>
From: <<From>>
To: <<To>>
Cc: <<CC>>
Bcc: <<BCC>>
Date: <<Date>>

Next and subsequent cells:
<<Next Record>>
Subject: <<Subject>>
From: <<From>>
To: <<To>>
Cc: <<CC>>
Bcc: <<BCC>>
Date: <<Date>>

Running the Mail Merge Wizard would have inserted the fields whereas I have typed them.
0

Featured Post

Free Tool: ZipGrep

ZipGrep is a utility that can list and search zip (.war, .ear, .jar, etc) archives for text patterns, without the need to extract the archive's contents.

One of a set of tools we're offering as a way to say thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This is an article on how to answer questions, earn points and become an expert.
This tutorial is about creating a new Microsoft Online User Profile account along with how to transfer your files and settings. You may be faced with this situation if your existing user profile has become corrupted.
Although Jacob Bernoulli (1654-1705) has been credited as the creator of "Binomial Distribution Table", Gottfried Leibniz (1646-1716) did his dissertation on the subject in 1666; Leibniz you may recall is the co-inventor of "Calculus" and beat Isaac…
Enter Foreign and Special Characters Enter characters you can't find on a keyboard using its ASCII code ... and learn how to make a handy reference for yourself using Excel ~ Use these codes in any Windows application! ... whether it is a Micr…

593 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question