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Migrating to a new server as well as migrating to Office 365 share-point

Posted on 2016-08-22
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Last Modified: 2016-11-22
Hi,
We are a charity organisation.  We have a small client Server based Network in the office; we have 7 Hp client workstations with windows 7 OS, and an old server (windows 2000 server platform).   We have received a Dell PowerEdge T410 windows 2008 sbs server. I am thinking of upgrading the donated server to windows 2012 server essentials and have it in conjunction with the office 365/share point. Any thoughts on this migration?
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Question by:faysal_ahmed
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Expert Comment

by:pjam
ID: 41765824
If it is W2000, then probably 32-bit and not worth saving.  We regularly scrap 2003 servers for this reason.
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Author Comment

by:faysal_ahmed
ID: 41765833
We have received a Dell PowerEdge T410 windows 2008 sbs server via donation. Any thoughts on that?
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by:NewAvenues
NewAvenues earned 250 total points (awarded by participants)
ID: 41765852
What do you plan to use the server for? For such a small organization simply using office 365 might be enough. Microsoft gives the Office 365 E1 for free to nonprofits, in US the org must be a 501 c 3 organization to quality for the donation.

Windows 2012 will work with the PE T410 server, depending on the type of hard drive controller you, you may be prompted for media drivers. You can use the dell installation utility to overcome the driver issue. Here is a link,

http://www.dell.com/support/home/us/en/04/Drivers/DriversDetails?driverId=PYKGK&fileId=3365348005&osCode=W12R2&productCode=poweredge-t410&languageCode=EN&categoryId=SZ

Let me know if you have any specific questions. I manage IT for a nonprofit, and recently migrated services to Office 365, so have quite a bit of experience in what you are trying to do.
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harryhelp earned 250 total points (awarded by participants)
ID: 41765854
Is there a reason you need the server (any applications or anything)? For a 7 computer organisation, an Office 365 solution alone should do the trick.

You could use the server as a domain controller still if you like having a domain, for which a server like that will be very well specced for that!
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Author Comment

by:faysal_ahmed
ID: 41766055
Thanks for help guys,

We just want to manage some of our resources in-house, like freedom to better manage user account and applying privileges/restrictions to files/folders, I don’t know if Office 365 has such facilities…I am still learning about office 365.
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Expert Comment

by:harryhelp
ID: 41766128
In SharePoint you can use groups to apply permissions - so the answer is yes to that.
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Author Comment

by:faysal_ahmed
ID: 41766709
Thank you.
In regards to the server that has been donated to us.
The full spec of the server that was donated to us:
Service Tag: H1HDL4J  
System Type: PowerEdge T410
OS- Windows 2008 SBS
RAM: 4GB
500 GB Raid 1
Intel Xeon 1.8 Dual 2 core processor

Is this a good server to handle windows 2012 essential server?
This server will be used for administration tasks; creating user accounts and file restrictions, sharing files and possibly run exchange.
Will this server be good in conjunction with office 365 & share point or it’s better to go just with office 365 standalone.
It’s just we want to make use of this server that has been donated to us, we can get the windows 2012 essential server software at subsidies price because we are charity.
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by:harryhelp
ID: 41766806
I would put extra RAM in it if there's money to do so, but apart from that it will be fine for a domain controller and file server.

Exchange - not so much! But office 365 would be free for email (E1 licensing) so irs a no brainer for charities.
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Expert Comment

by:NewAvenues
ID: 41767607
Yes,the server will work with 2012 R2 but I agree with harryhelp, definitely put in more RAM, it's not that expensive, you can buy 32 gb on ebay for about $ 50. In fact if you have about $ 300 you can buy a far better spec server than the one donated to you.

http://www.ebay.com/itm/Dell-PowerEdge-R410-I-2x-2-66GHz-Quad-Core-X5550-24GB-2x-1TB-3-5-SAS-6-iR-/172302179517?hash=item281e029cbd:g:lqMAAOSw-4BXY~SL

It looks like you want to use the server as a file server. Office 365 SharePoint and OneDrive offer alternative method of storage. SharePoint for shared files and OneDrive for personal files. However I personally prefer a file server, there are always things that you will store such as large images, databases, that will require a file server.
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Author Comment

by:faysal_ahmed
ID: 41777367
Thanks guys for your help.

Sorry for the late reply, as I a was away.

Our organisation's emails are externally hosted, we use outlook and not exchange,  we used pop settings and save its data on the shared drive. What is the best way to migrate these emails and can we migrate  it to exchange if we decide to have emails on exchange?
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Expert Comment

by:harryhelp
ID: 41778028
Hi

The best thing to do would be to sign up for an Office 365 tenant and get mail flow redirected to this domain.

You can then look at importing the Outlook PST files to import the backlogs into Exchange

This is 100% the right direction to be going in - POP is a quickly ageing technology and storing PST files on a network share is something Microsoft advise to get off of doing as quickly as you can!

Harry
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Author Comment

by:faysal_ahmed
ID: 41778888
Thank you.

Which license is better e1 or e3 in terms of administrative task?
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Expert Comment

by:harryhelp
ID: 41778894
Both the same from that standpoint, E3 gives you some more enterprise grade features in Exchange as well as 5 copies of Office.
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Author Comment

by:faysal_ahmed
ID: 41786929
Many thanks guys.  

At the moment we are preparing for migration.  I have upgraded office MS 2010 to MS 2013.  I am aware that there are prerequisites for Windows OS and MS Office, are there any prerequisites for internet bandwidth speed..? How do I establish this compatibility?
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Expert Comment

by:harryhelp
ID: 41787344
Hi

As long as you have a DSL or higher connection (ie 10Mbps download, 1Mbps upload) you'll be fine with the number of users you have.

The only thing to remember is that if you're migrating mail from local PSTs the upload speed will be important - unless you took them remotely and used another internet line.
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Author Comment

by:faysal_ahmed
ID: 41788859
I have virgin fibre broadband at home, which is faster than the one in office.  Perhaps it may be a good idea if I take it home and upload the pst files on cloud from home. Any thoughts on this? Also what is the best way of migrating emai/pst files to cloud?

Thank you.
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Expert Comment

by:harryhelp
ID: 41789162
This expert suggested creating a Gigs project.
Yep that would make sense

Either configure Outlook up with the admin account, give yourself delegated access to their mailbox and do the imports.

Or look at third party applications (some cost, some don't)

Honestly it may be worth looking at someone to help you with the O365 migration as I believe experience is key to the success of any migration of this type.
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Author Comment

by:faysal_ahmed
ID: 41803436
Thank you guys,

In regards to the server, which version would be better, Windows 12 standard or Windows 2012 Essential?
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Expert Comment

by:harryhelp
ID: 41803525
100% Standard, esp if the license costs aren't too different.
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Author Comment

by:faysal_ahmed
ID: 41803529
As a charity the license cost would be low and not much differences. Any specific reasons why the standard version would be better for a small organisation?
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Expert Comment

by:harryhelp
ID: 41803534
You'll be fine with either but essentials has a limit of 25 users and doesn't have some of the advanced features (hyper-v replica for one).  Essentials also doesn't need CALs.
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Author Comment

by:faysal_ahmed
ID: 41803535
Thanks Harry.
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by:harryhelp
ID: 41831370
Suggesting closure as requested by EE
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