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Excel - Auto-Create Journal Entries

Posted on 2016-08-24
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Last Modified: 2016-08-28
Hi,

I have an external table that I would like to download to excel each month and then create journal entries.  The rows on the external file vary per month.  I would like to set this up so I'm not having to copy/paste or creating new formulas each month.  Below is an example of the external table and what I would like the end result to look like.  .  Please let me know if this is possible.

'Before'
Batch      Amount      Date
11568      100         6/30/2016
11475      50          6/30/2016
11837      300              6/30/2016

'After'
Batch      Amount      Date      Type
11568      100      6/30/2016      Debit
11475      50      6/30/2016      Debit
11837      300      6/30/2016      Debit
11568      100      6/30/2016      Credit
11475      50      6/30/2016      Credit
11837      300      6/30/2016      Credit
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Question by:Wonderwall99
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1 Comment
 
LVL 32

Accepted Solution

by:
Subodh Tiwari (Neeraj) earned 2000 total points
ID: 41769295
Please try this....

In the attached, click the button on Sheet1 to create Journal.
Sub CreateJournal()
Dim sws As Worksheet, dws As Worksheet
Dim slr As Long, rng As Range
Application.ScreenUpdating = False
Set sws = Sheets("Sheet1")
slr = sws.Cells(Rows.Count, 1).End(xlUp).Row
Set rng = sws.Range("A2:C" & slr)
On Error Resume Next
Set dws = Sheets("Journal")
dws.Cells.Clear
On Error GoTo 0
If dws Is Nothing Then
   Sheets.Add(before:=Sheets(1)).Name = "Journal"
   Set dws = ActiveSheet
End If
dws.Range("A1:D1").Value = Array("Batch", "Amount", "Date", "Type")
rng.Copy dws.Range("A2")
dws.Range("D2:D" & slr).Value = "Debit"
rng.Copy
dws.Range("A" & Rows.Count).End(3)(2).PasteSpecial xlPasteAll
dws.Range("D2:D" & (slr * 2) - 1).SpecialCells(xlCellTypeBlanks).Value = "Credit"
dws.Columns.AutoFit
dws.Range("A1").CurrentRegion.Borders.Color = vbBlack
dws.Activate
dws.Range("A1").Select
Application.ScreenUpdating = True
End Sub

Open in new window

CreateJournal.xlsm
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