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Sharepoint Libraries with folders
We are new to Sharepoint and trying not to make too many mistakes.
All the advise on the web suggests you should not put folders within libraries.
The first part of our business I want to move is our recruitment arm. It's candidate folder has 1785 folders containing 11,516 files. These are all on dropbox at the moment. Our clients folder is a little smaller, but not that much smaller.
I need all these files to be available. I believe most of the actual data access will be via Onedrive for Business.
Why can't I just create a Candidate Library and move all folders and files across in their current structure? What is the long term impact of that design?
All the advise on the web suggests you should not put folders within libraries.
The first part of our business I want to move is our recruitment arm. It's candidate folder has 1785 folders containing 11,516 files. These are all on dropbox at the moment. Our clients folder is a little smaller, but not that much smaller.
I need all these files to be available. I believe most of the actual data access will be via Onedrive for Business.
Why can't I just create a Candidate Library and move all folders and files across in their current structure? What is the long term impact of that design?
Microsoft SharePoint
Last Comment
Scobber
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ASKER
Thanks again!
I think I understand.
I create a subsite called Documents. Within this I create a lot of document libraries
Clients a-k
Clients l-z
Candidates A
Candidates B
Candidates C
Candidates D
Candidates E
.
.
Candidates Z
I may not even have to split Clients. Creating Document libraries for each of the Candidates letters is probably overkill, but at least I won't have to worry about re-architecting in the future.
Is this right?
I think I understand.
I create a subsite called Documents. Within this I create a lot of document libraries
Clients a-k
Clients l-z
Candidates A
Candidates B
Candidates C
Candidates D
Candidates E
.
.
Candidates Z
I may not even have to split Clients. Creating Document libraries for each of the Candidates letters is probably overkill, but at least I won't have to worry about re-architecting in the future.
Is this right?
it may more sense to have current and archive?
reduce the size of your working copy
reduce the size of your working copy
ASKER
I agree it is a good idea, but can you set up Sharepoint to automatically archive folders if data hasn't been updated in a certain amount of time?
And then restore easily?
And then restore easily?
you an use workflows to accomplish the archival,
I think you would be best to setup a custom action to move the folder and all subfiles to the archive folder, and 'declare a record' this makes it untouchable.
in the archive library make a custom action to move it back and 'undeclare the record'.
custom actions are linked to workflows.
I think you would be best to setup a custom action to move the folder and all subfiles to the archive folder, and 'declare a record' this makes it untouchable.
in the archive library make a custom action to move it back and 'undeclare the record'.
custom actions are linked to workflows.
ASKER
OK, sounds good.
Thanks for all your help.
Thanks for all your help.
no problem,
This is off prem Sharepoint.
If I drop all the Candidate Folders (1785) into a Library, and the Candidate Folders have 7 files each on average (Total of 11,516 files), will the 5000 limit apply? ie. Are files in the folders still counted against the 5,000 limit?
"Separate each library type into categories". I don't quite follow. Did you mean "Separate each library into category types"?
We aren't using Roaming Profiles.
Thanks for you help