asked on

using VBA to convert single tab spreadsheet to multiple spreadsheets

Hi,

I have a spreadsheet I'll be creating with provider id as the 1st column and other fields from columns 2-11. I need to take this spreadsheet and a template spreadsheet and create new spreadsheets from the original, with the template info at the top of each of them. The name of the new spreadsheets would be the provider #.

Working in Excel 2016. Would love to be able to do this in batch mode if possible, as there will be a lot of spreadsheets created.

Can anyone give an approach to take that I can start with?

Thanks!

--Ben

ASKER CERTIFIED SOLUTION

Professor J

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Ben Conner

ASKER

Wow. I couldn't even write it that fast if I had known what to do to start with.

Will give this a shot and let you know.

Thank you!

--Ben

Professor J

you are welcome. :)

Jerry Paladino

Professor,
I think the "GetDirectory" procedure is missing from your code to pick the location to save the new workbooks. Code works well though once that is included.

Professor J

Jerry,

if you open the attachment which i posted along with the code, in its module "BrowseSupliment" it does contain the "GetDirectory" function.

what Ben asked can be achieved only up to the 35th line of the code, i provided extra code, in case if Ben wanted to save the sheets into separate workbooks.

Jerry Paladino

My apologies... I did not download the attachment. Only executed the code that was in the comment block above. Again, well done!

Professor J

no problem Jerry.

thanks.

Ben Conner

ASKER

Am nearly complete creating the spreadsheet this will run against. Looking at the code, I think I can eliminate the first half of it where it splits the single tab into multiple tabs prior to shipping them out to different spreadsheets. I just did that in the application I wrote instead.

Should be able to test it later today.

Ben Conner

ASKER

BTW, this will end up with 4000-4500 tabs. That won't be a problem will it?

Professor J

Hi Ben,

Number of worksheet limit is dependent upon available memory . Do you have 32 bit or 64 bit office?

Ben Conner

ASKER

It's 64 bit, Excel 2016

Ben Conner

ASKER

And each tab will be fairly small, about 8 columns and max 100 rows.

Ben Conner

ASKER

Oh. Wait. I won't be running it, someone else will. I don't know what their footprint looks like. Oops.

Professor J

let them try, and see it might work.

Ben Conner

ASKER

Just found they are on Excel 2010, 32 bit version.

Ben Conner

ASKER

Trying the code above now that I have the spreadsheet created and am getting an unknown function error for GetDirectory(). I don't see it in Excel 2016. Should I use Activeworkbook.Path or something similar? The error was on line:

Folder = GetDirectory(Folder)

--Ben

Professor J

Hi Ben,

yiu are getting that error because probably you did not copy the whole code from the attached workbook, please open the attached workbook that I posted in earlier post and there is also the UDF in its module "BrowseSupliment"
Once you copy and paste that code with the existing code then you will not see error

Ben Conner

ASKER

Oops. Missed the xlm attachment. My bad. Thanks!

--Ben

Ben Conner

ASKER

Just ran the spreadsheet in debug mode. Very nice! The app I developed already does the first part--splitting them out into separate tabs, so I can just lift the latter half of it and let it rip.

Thanks very much!

--Ben

Ben Conner

ASKER

Excellent example of splitting a sheet in a spreadsheet into multiple spreadsheets in an automated fashion.

Professor J

You are welcome Ben, I am glad I was able to help

Ben Conner

ASKER

This is probably a separate question, but can this be automated? The client wants to be able to call this in an automated .bat file. Something like:

<path to excel> <spreadsheet> <path to macro> <path to destination folder> <split column> <# of title rows>

I'm not even sure this is possible. ?

--Ben

Professor J

yes it is a separate question and it not related to Excel or VBA. i suggest you open a question in the top of related window scripts .

Ben Conner

ASKER

Thanks! Will do.

--Ben

c4looney

Professor,

I have 64 bit, Excel 2016 and receive a Compile error when I try to open your xslm attachment. How do I fix that?

--Christine

Professor J

Can you please share on which line of the code the highlighter of debugger stops? I

c4looney

Hi Professor, I got busy on another project and am now back to this one. The section highlighted is this:
Declare Function SHGetPathFromIDList Lib "shell32.dll" _
Alias "SHGetPathFromIDListA" (ByVal pidl As Long, ByVal pszPath As String) _
As Long

Declare Function SHBrowseForFolder Lib "shell32.dll" _
Alias "SHBrowseForFolderA" (lpBrowseInfo As BROWSEINFO) As Long
Thank you for your help!!

Professor J

to make my the code in my answer work with both 32bit and 64bit. the entirecode in the module called "BrowseSupliment" to be replaced with the below.

i have also uploaded the complete file.

#If VBA7 Then
    Private Type BROWSEINFO
        hOwner As LongPtr
        pidlRoot As LongPtr
        pszDisplayName As String
        lpszTitle As String
        ulFlags As Long
        lpfn As LongPtr
        lParam As LongPtr
        iImage As Long
    End Type
                        
    Private Declare PtrSafe Function SHBrowseForFolder Lib "shell32.dll" Alias "SHBrowseForFolderA" _
        (lpBrowseInfo As BROWSEINFO) As LongPtr
        
        Declare PtrSafe Function SHGetPathFromIDList Lib "shell32.dll" Alias "SHGetPathFromIDListA" (ByVal pidl As LongPtr, ByVal pszPath As String) As LongPtr
        
         Dim bInfo As BROWSEINFO
    Dim path As String
    Dim r As LongPtr, x As LongPtr, pos As Integer
#Else
    Private Type BROWSEINFO
        hOwner As Long
        pidlRoot As Long
        pszDisplayName As String
        lpszTitle As String
        ulFlags As Long
        lpfn As Long
        lParam As Long
        iImage As Long
    End Type
                        
    Private Declare Function SHBrowseForFolder Lib "shell32.dll" Alias "SHBrowseForFolderA" _
        (lpBrowseInfo As BROWSEINFO) As Long
        
        Declare Function SHGetPathFromIDList Lib "shell32.dll" _
  Alias "SHGetPathFromIDListA" (ByVal pidl As Long, ByVal pszPath As String) _
  As Long

        
            Dim bInfo As BROWSEINFO
    Dim path As String
    Dim r As Long, x As Long, pos As Integer
#End If
Private Const BIF_RETURNONLYFSDIRS = &H1


Function GetDirectory(Optional Msg) As String
'    Dim bInfo As BROWSEINFO
'    Dim path As String
'    Dim r As Long, x As Long, pos As Integer
 
'   Root folder = Desktop
    bInfo.pidlRoot = 0&

'   Title in the dialog
    If IsMissing(Msg) Then
        bInfo.lpszTitle = "Select a folder."
    Else
        bInfo.lpszTitle = Msg
    End If
    
'   Type of directory to return
    bInfo.ulFlags = &H1

'   Display the dialog
    x = SHBrowseForFolder(bInfo)
    
'   Parse the result
    path = Space$(512)
    r = SHGetPathFromIDList(ByVal x, ByVal path)
    If r Then
        pos = InStr(path, Chr$(0))
        GetDirectory = Left(path, pos - 1)
    Else
        GetDirectory = ""
    End If
End Function

Open in new window

32bit-and-64bit-all-versions.xlsm

Ben Conner

ASKER

Thanks! I used the original code as a starting point for the project I had. Would love to post what I developed but I don't own the code and don't have access to that system any longer.

--Ben