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Format numbers with different decimal and thousand separator

Posted on 2016-08-31
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Last Modified: 2016-09-23
I'm creating an international spreadsheet with different currency's. On the same sheet i need to display (and calculate):

Invoice 1: 300 000,14 Sek
Invoice 2: 320,000.19 Dollar

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Sweden and USA have different decimal and thousand separator. How do i format cells so i can control what decimal and thousand separator is used in what cell?
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Question by:Sunsales
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by:Rob Henson
Rob Henson earned 250 total points (awarded by participants)
ID: 41778412
You could use conditional formatting based on a currency indicator.

Or use TEXT function to display required format and hide number column:

=TEXT (A1,"0.00")

Change the 0.00 section to a lookup on currency indicator to get format.
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by:Sunsales
ID: 41778474
I cant get it to work, how do you use that formula if you want a comma as decimal separator?
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by:Rob Henson
Rob Henson earned 250 total points (awarded by participants)
ID: 41778507
I am away from PC at the minute but can look later
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by:itjockey
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Try this
=SUBSTITUTE(TEXT(A1,"0.00"),".",",")

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by:xtermie
xtermie earned 150 total points (awarded by participants)
ID: 41779356
That would make your numbers be treated as text though (so any calculations will not result in a valid result).  Please note that you can not have two different decimal separators as this not an Office setting. but is a setting in Windows under "Regional and Language Options" in the "Control Panel".

However, if you use the custom formats in the attached sample workbook, depending on who opens the spreadsheet (i.e. in Sweden with European settings or in US) the numbers will be displayed properly.

Another way around it, would be to have the sum as a regular number, hide that row, and then SHOW the Invoice sums using the custom formats I suggest for the one or with the substitute formulas Rob and itjocley suggest (but you wont be able to use that "text number" for further calculations.
Example.xlsx
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Rob Henson earned 250 total points (awarded by participants)
ID: 41779433
I have used xtermie's uploaded file as a sample and have used the following TEXT function to do as required:

=CHOOSE(MIN(MATCH($C2,$H$2:$H$4,0),2),TEXT(INT($B2),"# ###")&","&TEXT(($B2-INT($B2))*100,"00"),TEXT(B2,"0,000.00"))&" "&C2

C2 = Currency indicator (SEK, USD, GBP etc)
H2:H4 = list of currency indicators with SEK at top of list
B2 = value to be converted

Col B           Col C
300000.14  SEK       becomes 300 000,14 SEK
300000.14  USD      becomes 300,000.14 USD

Columns B and C can be hidden if required.

If you have more than one currency that requires non-standard format let me know and I will adjust the formula.

See attached.

Thanks
Rob
Example.xlsx
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Expert Comment

by:xtermie
ID: 41779669
Good job Rob, but the author should be aware that these numbers are text now and can not be used in any formulas.
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Author Comment

by:Sunsales
ID: 41782977
Yes and in Sweden the decimal separator is comma and thousand separator is space, and i need them both on the same spreadsheet.
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by:xtermie
ID: 41812163
great comments and collaborative solution provided by experts
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