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Create a custom Table of Contents in Word 2010 after assigning Styles

Posted on 2016-09-01
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Last Modified: 2016-09-22
Hello,

This is part 2 of a 2-part question. The two questions each have their own thread (see comment following OP) and are as follows:

1) What is the best way to assign Styles in Word 2010 to a document based on its formatting?

2) How do you create a custom Table of Contents in Word 2010 after assigning Styles throughout the document?

I have got several Word documents for which I would like to create Table of Contents in Word 2010. (I guess for the plural it would be: Tables of Contents.) :P

Assuming that all content in the documents is assigned to one of the following Styles:

1) Chapter #
2) chapter title
3) headings
4) normal or main text

how would you create a Table of Contents (containing hyperlinks) with the following structure?

1) Chapter1 Title……….pg#
        Heading1
        Heading2
        Heading3
        etc
2) Chapter2 Title……….pg#
        Heading1
        Heading2
        Heading3
        etc
3) Chapter3 Title……….pg#
        Heading1
        Heading2
        Heading3
        etc

Thanks
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Question by:WeThotUWasAToad
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6 Comments
 

Author Comment

by:WeThotUWasAToad
ID: 41780922
Links for both parts of the above question:

Part 1: Assign Styles based on existing formatting differences in Word 2010
        https://www.experts-exchange.com/questions/28967253/Assign-Styles-based-on-existing-formatting-differences-in-Word-2010.html

Part 2: Create a custom Table of Contents in Word 2010 after assigning Styles
        https://www.experts-exchange.com/questions/28967254/Create-a-custom-Table-of-Contents-in-Word-2010-after-assigning-Styles.html
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Expert Comment

by:Paul Sauvé
ID: 41780973
Follow-up: ONCE YOU HAVE DEFINED the Heading paragraph styles: place the cursor where you want the TOC to be in the document. Now you generate the TOC using the References tab ―> Table of Contents group (on the far left) ―>  Table of Contents option ―> Insert Table of Contents.. (near the bottom of options list) ―> OK
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Author Comment

by:WeThotUWasAToad
ID: 41783937
Thanks for this comment as well Paul.

That is really straightforward and very simple once the different headings are defined.

The only problem I'm having is figuring out how to modify fonts, spacing, columns, etc., once the TOC is created.

Also, is there not a way to insert numbers to correspond to chapter numbering?
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Accepted Solution

by:
Paul Sauvé earned 500 total points
ID: 41783989
>> The only problem I'm having is figuring out how to modify fonts, spacing, columns, etc., once the TOC is created.

the TOC is a funny thing in Word...

select an entire line of a TOC level 1 entry corresponding to Heading 1, then modify fonts, spacing, columns, etc., once the TOC is created. you will see that ALL the lines of the paragraph style TOC level 1 change! do the same thing with TOC level 2.

I have never been able to figure out WHY this is, but it works!

>> Also, is there not a way to insert numbers to correspond to chapter numbering?

that is the next step - you have to number the Heading styles, use the Multilevel List option. you can include the word Chapter with one of the predefined lists

now regenerate the TOC
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Expert Comment

by:Paul Sauvé
ID: 41789881
Hello Mr. WeThotUWasAToad

have you managed to figure out how to format the ToC yet?

do you have any further questions on this subject?

Paul
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Author Closing Comment

by:WeThotUWasAToad
ID: 41811399
Thanks Paul
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