How to autofill fields using a form, using access2010

Milehi60
Milehi60 used Ask the Experts™
on
I am a Rotarian and we have a program called Student Stay In School Program with 49 active students at the present time. I been given the task to set up a data base to record student costs re: Tuition Fees, Textbooks, etc. etc. I have the Tables, Queries, Forms and Reports set up and working fine. Now I would like to be able to auto fill fields when entering expenses with the expense form ie: enter the Student ID # and it would auto populate the Student First Name and Student Last Name. My Student Table, StudentT, contains all the student information. My Expense Table, ExpenseT, all the expense information plus a StudentID, not a Primary field.

Thank you.
Art Borzel.
S.I.S. Committee Chairperson.
Rotary Club of Calgary South.
Comment
Watch Question

Do more with

Expert Office
EXPERT OFFICE® is a registered trademark of EXPERTS EXCHANGE®
Distinguished Expert 2017
Commented:
Sounds like you are looking for a search feature.

If you already have a mainform/subform created that will display the data you want to see, you can use that form.  Otherwise start by building a form that displays what you need.  Then in the header of the form, add a combo box.  If the wizards are turned on (they are on by default), you will see a dialog that will give you three options.  Choose the one that says "find a record on this form".  Then follow the wizard to build the combo.  Save the form.  Now when you choose a student from the combo, the form will be positioned to that student's record.  Is that what you are looking for?

Someone might build the search for you if you post your database.  Please include only test data or obfuscate the actual data.  Compact the database before posting to reduce its size.

Do more with

Expert Office
Submit tech questions to Ask the Experts™ at any time to receive solutions, advice, and new ideas from leading industry professionals.

Start 7-Day Free Trial