Access - Not able to get record count

Posted on 2016-09-11
Last Modified: 2016-10-02
I am trying to open a table and count the records.  I keep getting record count is one.  However when i past the code of my select statement into a query i get the number which i am looking for which is 13.
I eventually would like to filter the table to reduce the results.

  1. Dim db As DAO.Database
  2. Dim rs, rs2 As DAO.Recordset
  3. Dim strSQL, RIGACCT, ClientID, dispname, comp, acctno, bal, exp, expdel, EXPDELDATE, eq, eqdel, EQDELDATE, tu, tudel, tuddate As String
  4. Dim pudate, credotes, newpudate As String
  8.        & "FROM CREDITREPORT;"
  9. Set db = CurrentDb
  10. Set rs = db.OpenRecordset(strSQL)
  11. With rs
  12.    Debug.Print .RecordCount
  13.    Debug.Print strSQL
  14.    Debug.Print db.OpenRecordset(strSQL).RecordCount
  15. End With
  16. Set rs = Nothing
  17. Set db = Nothing
Question by:VGuerra67
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LVL 50

Accepted Solution

Gustav Brock earned 250 total points (awarded by participants)
ID: 41793450
You can do:
With rs
   Debug.Print .RecordCount
   Debug.Print strSQL
   Debug.Print db.OpenRecordset(strSQL).RecordCount
End With

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LVL 84

Assisted Solution

by:Scott McDaniel (Microsoft Access MVP - EE MVE )
Scott McDaniel (Microsoft Access MVP - EE MVE ) earned 125 total points (awarded by participants)
ID: 41793555
You can also use DCOUNT:

LVL 37

Assisted Solution

PatHartman earned 125 total points (awarded by participants)
ID: 41796439
The reason to use the DCount() suggestion over the DAO/Movelast is because with the DAO method, you are forcing Access to physically retrieve each row and bring it from the server to your local PC in order to count the fully populated LOCAL recordset.  With the DCount() method, the answer can be determined by the query engine simply looking at a table statistic and not retrieving any data at all.  The larger the row count, the more important the distinction.

Or, if you are welded to the DAO methodology, at least use a totals query:

Select Count(*) as RecCount from CREDITREPORT;

Then when you open the recordset, it contains a single row and that row contains your count.

The DCount() is essentially the same as the query above.  Both return a single value and both will be optimized to use table stats rather than being forced to retrieve individual rows.
LVL 84
ID: 41825212
Any of the comment would provide the user with the record count

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