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Outlook - cut and paste from other source

Posted on 2016-09-14
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Last Modified: 2016-10-04
Whenever I cut and paste from another source into an email, Outlook automatically picks up the format of the other source and applies the format of the pasted text to the remainder of the email.   I can re-do the font and size, but highlighting remains and I can't make it go away.
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Question by:david odea
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Experienced Member earned 167 total points (awarded by participants)
ID: 41798908
When you paste, choose Paste Special or Paste "A"  and paste as text. I do this.

The message must be HTML (default) and not Text.
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by:akb
akb earned 167 total points (awarded by participants)
ID: 41798944
I find the easiest way to paste the text without formatting is to right click in the location you want to paste, select the icon which is a clip board with the letter "A" on it.  This will insert plain text without any formatting. i.e. it will match the formatting of the receiving document.
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by:Sandeep
Sandeep earned 166 total points (awarded by participants)
ID: 41799529
This tip should work for Outlook 2003, 2007, 2010 and probably most older and newer versions. This fix will only apply to emails that are being composed in HTML or Rich text. The first thing you need to do is open up Outlook and got to the Tools menu, then select options.

Click on the mail format tab and then editor options.

Next click on the advanced options on the left.

Scroll down a little ways and you will see the cut, copy, and paste options. Drop down each option and select match destination formatting or keep text only.

You can also click on the smart cut and paste options to fine tune your pasting.

Now whenever you copy and paste in an email your formatting should stay the same as your original email instead of whatever the original source formatting was.
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