Need help getting records "LINED-UP" the proper way (Real Challenge)

Ayansane
Ayansane used Ask the Experts™
on
Hello Experts,

So I have this Excel spreadsheet with formulas pulling values from a couple sheets.

The ISSUE :(  is that the table is not "dynamically" populating adjacent rows with related data to {Column A}, {Column F}, {Column G} as it should.  If data dynamically updates, this will ensure validity inherent data values to make sense.

In Tracking Sheet:
Columns which require a "SUMIF-like" formula: E, F, G, H, N, O, P, Q (in yellow)

These columns are ok: A, B, C, D, J, K, L, M


Thank you, Thank you, Thank you,
Yan
Tracking_.xlsm
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Rob HensonFinance Analyst

Commented:
Can you upload a non macro version of the file? I can't download macro enabled files but will happily take a look.

Thanks
Rob H
Danny ChildIT Manager

Commented:
It looks like the macros are essential, as it's got User Defined Functions on it.

I've saved a copy as XLSX to help other experts, but that's as far as I can go!

Here's the code that I could see
'Yansane Sep 14 2016 ~~~~~~~~ CODE START
Function GetDetails( _
   psInitiativeID As String _
   , psOrderType As String _
   , psOrderSubType As String _
   ) As String
'160913, 14 crystal (strive4peace)
   'to call, use this formula in a cell:
   '  =GetDetails(A4, F4)
   ' where:
   '    4 is whatever row number you are on
   '    column A is the Initiative ID
   '    column F is the Order Type
   '
   'initialize return value
   GetDetails = ""
   
   'dimension variables
   Dim nRow1 As Long _
      , nRow2 As Long _
      , vReturn As Variant _
      , nRow As Long
     
   'initialize values
   vReturn = Null
   nRow1 = 2
   
   With Sheets("Details")
      'get last row of data on the Details sheet
      nRow2 = .Cells(.Rows.Count, 1).End(xlUp).Row  'xlUp=-4162
     
      'loop through rows and look for the Initiative ID
      For nRow = nRow1 To nRow2
         If .Cells(nRow, 1) = psInitiativeID Then
            'see if Order Type is also the same
            'F is column 6
            If .Cells(nRow, 6) = psOrderType Then
               If .Cells(nRow, 7) = psOrderSubType Then
                  'add to what is already there
                  'seperate values with comma
                  'H is column 8
                  'I is column 9
                  vReturn = (vReturn + ", ") & .Cells(nRow, 9) & " " & .Cells(nRow, 8)
               End If
            End If
         End If
      Next nRow
         Debug.Print psInitiativeID, vReturn
   End With

   GetDetails = vReturn
   
End Function
'~~~~~~~~~~~~~~~~~~~~~~~~~~~ CODE END
C--Users-cdy-Desktop-Tracking_---no.xlsx
Rob HensonFinance Analyst

Commented:
Your formulas in columns N to Q appear to be working, what is the issue with those?

It seems there is an issue when you have multiple lines relating to one Initiative ID, eg CA025-1-LAN-LC2 has 3 lines in both Tracking and Detail. What are you expecting against each of these?

Maybe you need to add a line identifier where there are multiple lines and then use a INDEX/MATCH combination against the Line ID.

Thanks
Rob
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Rob HensonFinance Analyst

Commented:
Looks like the GetDetail Function in the code pulls the detail of an initiative into column J of Tracking based on entries in columns A, F & G.

Adding a column to the left of Initiative to add a line ID seems to mess this up so try the following in column R:

=A4&"-"&COUNTIF(A$3:A4,A4)

You can then use this as a unique identifier for each line for the INDEX / MATCH formulas.

Thanks
Rob H
Professor JMicrosoft Excel Expert
Top Expert 2014

Commented:
@Ayansane

i remember i have helped you before in two other questions.

so, here you go.  there is a free utility in excel that aligns your date. you can download a copy from here
Excel & VBA Expert
Most Valuable Expert 2018
Awarded 2015
Commented:
Hi Ayansane,

You may try the following Array Formula in E4 which requires confirmation with Ctrl+Shift+Enter instead of Enter alone and copy it down to see if this is what you are trying to achieve...

In E4
=IFERROR(INDEX(Details!$E$3:$E$42,SMALL(IF(Details!$A$3:$A$42=A4,ROW(Details!$A$3:$A$42)-ROW(Details!$A$3)+1),COUNTIF(A$4:A4,A4))),"")

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Just have the similar formula for other columns as well to see if that resolves your issue.

Author

Commented:
Hey fellas,

Thanks a million.  I used Ctrl+Shoft+Enter to capture the array into relevant columns and it worked fine.
I knew I could count on you guys.

Best,
Yan
Subodh Tiwari (Neeraj)Excel & VBA Expert
Most Valuable Expert 2018
Awarded 2015

Commented:
You're welcome Yan! Glad to help.
Thanks for the feedback.
Professor JMicrosoft Excel Expert
Top Expert 2014

Commented:
you are welcome

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