MS Excel 2010 Track Changes
Posted on 2016-09-16
I am looking into the use of Track Changes across a number of Project Tracking workbooks.
Initially, the built in Track Changes feature seems to do exactly what we want; ie keep a history of changes made to the workbook; who, when and what.
I have come across some issues:
Shared Workbook - Enabling track Changes makes it a Shared Workbook. I have read (and cited) on numerous occasions that Shared Workbooks are notoriously unreliable. Has this improved with more recent versions of Excel? The workbooks involved will probably only be accessed by one person at a time so strictly speaking the shared feature is not required.
VBA editing - When in Shared mode the macros within the workbook can be used but cannot be edited. In order for the Administrator of the files (currently me!!) to go in and amend the macros from time to time, eg adding features or fixing issues, I have to switch off the Shared mode but this then deletes the History.
Too much detail - One of the macros in each of these workbooks allows the user to add rows to the table of data, using the macro ensures that all of the relevant formulas are copied into the new rows. The History sheet created by the Track Changes shows a line for the Insert of rows and then shows the detail of each row being populated, 20 rows of detail per row inserted. If the user inserts 10 rows which wouldn't be unrealistic that would be 200 rows of change in the History and then rows related to the user populating any of the 10 rows inserted.
Question 1: can any of these be avoided or do I have to just put up with them?
Question2: I notice in the Track Changes wizard that you can ask for changes to a specific range. Can it be set that only a specific range is monitored? I guess I can get round this by Protecting areas that won't need changing. I have read elsewhere but don't recall where Protecting the sheet can be done in such a way that Macros can still be run even if they affect protected cells. How do I do this? I can get round this at the minute by starting the routine with ActiveSheet.Unprotect and finishing with ActiveSheet.Protect and the relevant parameters; I haven't applied a password as yet but might need to in future.
As always, thanks for your help.