spam email coming from user account

Posted on 2016-09-18
Last Modified: 2016-09-20
Hello, I have a lady in the office that receive an email from another employee asking a question, she responds to the email and another email come back with her response and requesting she sends her company credit card, we are all in the same office so she got up to ask and he had never sent her an email nor does her email show up in his inbox..... Hopefully this make sense.  The emails that was sent had, sent from Iphone on the bottom of the email and he does use his Iphone to send and receive company email, they are both on the same domain  ... Any suggestions to find out whats going on

The email is hosted with google so I looked at the access log and it only shows the users mac and his Iphone
also I changed his email password
Question by:Deerek11
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LVL 28

Expert Comment

by:Pawan Kumar
ID: 41804194
Never share these kind of stuff with anyone with email or via phone. Tracking will not help.

Block everything and complaint to police about the same, It may be a fraud.

Banks/organizations never asks these kind of information.

Author Comment

ID: 41804226
The question came from one of our employees within the company. Are there steps I need to take for security
LVL 28

Assisted Solution

by:Pawan Kumar
Pawan Kumar earned 250 total points
ID: 41804227
Yes, please block the card information first.

Then inform the bank about the same.

Please lodge a complaint with the police about the same.

That should be all.
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Author Comment

ID: 41804233
She never sent any information about the credit card .... she got up from her desk to see if it was real because of the second email requesting card info the first email just asked are you in the office....
LVL 28

Expert Comment

by:Pawan Kumar
ID: 41804237
Great ! then ask her not to to reply on the second email and just ignore it.
LVL 28

Expert Comment

by:Pawan Kumar
ID: 41804252
@Author - I think we can close this question. Could you please mark one answer as accepted solution and close the question if you have no further question. :)

Thank you !
LVL 88

Accepted Solution

rindi earned 250 total points
ID: 41804392
The message didn't come from the person you thought it was. The crooks spoof mail addresses that look like it came from your office, but it is an external source. If you check the headers of the email you should see that it actually came from somewhere else.

Most of the time they will just guess different mail addresses and hope that one of them fits. But it is relatively unlikely that they will get 2 addresses right. If that happens, a PC in your environment has already been compromised and they were able to get your address lists, so you should thoroughly scan all your PC's for malware and get rid of it. Or maybe a PC of one of your clients who has your email addresses has been compromised, in which case you can't do much except maybe warn your clients after you have found that your environment is clean, that it is possible they have malware and should check for it too. Another reason could be that your emails have been published on your website and are publicly available. In that case you can't do much apart from using really good spam filters.

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