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Standardizing Signatures Through Exchange

Posted on 2016-09-20
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Last Modified: 2017-02-03
I'm looking for a way to standardize our user's signatures through Exchange so that they're all uniform. I've looked around a little but haven't found a lot of step by step guides. It appears the easiest, or cleanest, way to do it is to utilize the fields in AD. We don't currently fill out all of the fields on the General tab of the user's profile. That's something that we could go back through and fill out if that is an easy way to do it. Anyone have any tips or guides to get this setup? We are on Exchange 2010.

Thanks!
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Question by:itgolfer
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Todd Nelson earned 400 total points (awarded by participants)
ID: 41807455
If you want signatures, I recommend taking a look in to CodeTwo or Exclaimer...


If you don't want to use a paid service/application, you can set up disclaimers (not signatures) in Exchange...

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Author Comment

by:itgolfer
ID: 41807475
Thank you, Todd. I think I'll start with using the disclaimer and HTML and see if I can come up with something we like.

One other issue I could see us having is everyone already has their signature configured in Outlook. Is there a way to erase all of those signatures so that these aren't displayed twice?
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LVL 15

Expert Comment

by:Todd Nelson
ID: 41807523
Personally, I would test first with yourself and a someone who can get you the backing you will need (possibly a C-level).  And then create a company policy in which every will sign and state that they need to remove their personal signatures by a specific date.

But, I do not know how to remove custom signatures from Outlook.

Keep in mind that disclaimers are appended to the end of the message thread and not where you would typically expect a signature to be.
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by:CodeTwo Software
CodeTwo Software earned 100 total points (awarded by participants)
ID: 41810678
Hi itgolfer,

Disabling Outlook signatures is pretty easy to do via GPO: http://www.codetwo.com/kb/how-to-disable-adding-signatures-created-in-outlook-for-exchange-users/?sts=6337

re: disclaimers in Exchange
Todd mentioned a problem where each new disclaimer gets dumped at the very bottom of an email chain. The only way to avoid this is to use a third party email signature manager.
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Author Comment

by:itgolfer
ID: 41812707
Thanks for the link. I have looked at CodeTwo to do this and it looks like it's easy to use. Thanks.
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LVL 15

Expert Comment

by:Todd Nelson
ID: 41839749
There should be sufficient information to provide a resolution to your request.
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