?
Solved

Create a form to filter data from a query (using multiple criteria) and generate a custom report.

Posted on 2016-09-20
4
Medium Priority
?
62 Views
Last Modified: 2016-11-05
Hi!

I'm pretty new to Access so I'm not sure this is even possible. My goal is to create a form that enables users to filter data (using one or more criteria) and create a custom report.

I created a report that has college students' names,  student year, the subject they are enrolled in, and a grade for that subject. All this data is coming from a separate query and each student has one row and one class.  My report has about 300 rows (1 for each student) but I want to allow users to view fewer results in the report based on specific categories in the query. For example, it would be great if a user can use a form to select one or more subjects and just view a report for students enrolled in English and Math.
0
Comment
Question by:Access Newbie
3 Comments
 
LVL 19

Accepted Solution

by:
Eric Sherman earned 1000 total points
ID: 41807813
Yes, that can be done but for an Newbie you may find it a bit challenging.

In summary ...
You would build list boxes on your search Form for all the criteria groups the user can filter on.  Then you would dynamically construct the select query base on what was selected in the list boxes.  

ET
1
 
LVL 4

Assisted Solution

by:bfuchs
bfuchs earned 1000 total points
ID: 41807973
The way I do it some times, have user filter the form by filter by form/selection or whatever method, then use the following to open the report.

If Me.FilterOn = True And Len(Me.Filter) > 0 Then docmd.OpenReport "ReportName",,,me.filter

Open in new window

1
 

Author Comment

by:Access Newbie
ID: 41808846
Thanks so much! So I ended up using multiple combo boxes (in a form) for the subjects and called them different names, then created a filtering query in which I used all combo box names as the criteria as in [Forms]![FilteringForm]![combo box 1] or [Forms]![FilteringForm]![combo box 2] etc. And it works :)
0

Featured Post

The new generation of project management tools

With monday.com’s project management tool, you can see what everyone on your team is working in a single glance. Its intuitive dashboards are customizable, so you can create systems that work for you.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

If you need a simple but flexible process for maintaining an audit trail of who created, edited, or deleted data from a table, or multiple tables, and you can do all of your work from within a form, this simple Audit Log will work for you.
Sometimes MS breaks things just for fun... In Access 2003, only the maximum allowable SQL string length could cause problems as you built a recordset. Now, when using string data in a WHERE clause, the 'identifier' maximum is 128 characters. So, …
This lesson discusses how to use a Mainform + Subforms in Microsoft Access to find and enter data for payments on orders. The sample data comes from a custom shop that builds and sells movable storage structures that are delivered to your property. …
With just a little bit of  SQL and VBA, many doors open to cool things like synchronize a list box to display data relevant to other information on a form.  If you have never written code or looked at an SQL statement before, no problem! ...  give i…
Suggested Courses
Course of the Month4 days, 9 hours left to enroll

601 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question