Solved

Create a form to filter data from a query (using multiple criteria) and generate a custom report.

Posted on 2016-09-20
4
49 Views
Last Modified: 2016-11-05
Hi!

I'm pretty new to Access so I'm not sure this is even possible. My goal is to create a form that enables users to filter data (using one or more criteria) and create a custom report.

I created a report that has college students' names,  student year, the subject they are enrolled in, and a grade for that subject. All this data is coming from a separate query and each student has one row and one class.  My report has about 300 rows (1 for each student) but I want to allow users to view fewer results in the report based on specific categories in the query. For example, it would be great if a user can use a form to select one or more subjects and just view a report for students enrolled in English and Math.
0
Comment
Question by:Access Newbie
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
4 Comments
 
LVL 19

Accepted Solution

by:
Eric Sherman earned 250 total points
ID: 41807813
Yes, that can be done but for an Newbie you may find it a bit challenging.

In summary ...
You would build list boxes on your search Form for all the criteria groups the user can filter on.  Then you would dynamically construct the select query base on what was selected in the list boxes.  

ET
1
 
LVL 4

Assisted Solution

by:bfuchs
bfuchs earned 250 total points
ID: 41807973
The way I do it some times, have user filter the form by filter by form/selection or whatever method, then use the following to open the report.

If Me.FilterOn = True And Len(Me.Filter) > 0 Then docmd.OpenReport "ReportName",,,me.filter

Open in new window

1
 

Author Comment

by:Access Newbie
ID: 41808846
Thanks so much! So I ended up using multiple combo boxes (in a form) for the subjects and called them different names, then created a filtering query in which I used all combo box names as the criteria as in [Forms]![FilteringForm]![combo box 1] or [Forms]![FilteringForm]![combo box 2] etc. And it works :)
0

Featured Post

Back Up Your Microsoft Windows Server®

Back up all your Microsoft Windows Server – on-premises, in remote locations, in private and hybrid clouds. Your entire Windows Server will be backed up in one easy step with patented, block-level disk imaging. We achieve RTOs (recovery time objectives) as low as 15 seconds.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

As tax season makes its return, so does the increase in cyber crime and tax refund phishing that comes with it
Did you know that more than 4 billion data records have been recorded as lost or stolen since 2013? It was a staggering number brought to our attention during last week’s ManageEngine webinar, where attendees received a comprehensive look at the ma…
Using Microsoft Access, learn some simple rules for how to construct tables in a relational database. Split up all multi-value fields into single values: Split up fields that belong to other things into separate tables: Make sure that all record…
With Microsoft Access, learn how to specify relationships between tables and set various options on the relationship. Add the tables: Create the relationship: Decide if you’re going to set referential integrity: Decide if you want cascade upda…

690 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question