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MS Access Save as File

Posted on 2016-09-22
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Last Modified: 2016-09-22
Hi,

I have an Access Database  with a form that will print selected reports by group. Which it does fine. But I want the saved file to have the field InvoiceNum in the file name.

Each file includes the correct "Account" field, but every file has the same "InvoiceNum" field in the filename - not the one in he individual report.

I was wondering whether anyone could see why his might be happening?? :S

Private Sub Report_Open(Cancel As Integer)
If Len(strRptFilter) <> 0 Then
     Me.Filter = strRptFilter
     Me.FilterOn = True
End If
End Sub

Private Sub Report_Close()
strRptFilter = vbNullString

End Sub


Private Sub Command2_Click()

Dim rst As DAO.Recordset

Set rst = CurrentDb.OpenRecordset("SELECT DISTINCT [Account] FROM [InvoiceDetail Query1] ORDER BY [Account];", dbOpenSnapshot)
Set rst2 = CurrentDb.OpenRecordset("SELECT DISTINCT [InvoiceNum] FROM [InvoiceDetail Query1] ORDER BY [InvoiceNum];", dbOpenSnapshot)

Do While Not rst.EOF
    strRptFilter = "[Account] = " & Chr(34) & rst![Account] & Chr(34)

    DoCmd.OutputTo acOutputReport, "InvTotal", acFormatPDF, "C:\Scripts" & "\" & rst![Account] & " - " & rst2![InvoiceNum] & ".pdf"
    DoEvents
    rst.MoveNext
Loop

rst.Close
Set rst = Nothing

End Sub

Private Sub Command4_Click()
DoCmd.SetWarnings False
DoCmd.RunSQL "DELETE * FROM Customers"
DoCmd.SetWarnings True
End Sub

Private Sub Command6_Click()
DoCmd.RunSavedImportExport "Import-Customers"
End Sub

Open in new window


Many thanks,
0
Comment
Question by:Jack Marley
  • 2
  • 2
5 Comments
 
LVL 15

Expert Comment

by:John Tsioumpris
ID: 41810587
I guess a small sample is needed..but i don't like the rst2 getting all the records without any criteria...
0
 

Author Comment

by:Jack Marley
ID: 41810644
I've attached my database for reference.
Learn5.accdb
0
 
LVL 22

Expert Comment

by:Ferruccio Accalai
ID: 41810711
You're doing a loop in rst but rst2 stay alway at the first record
0
 
LVL 22

Accepted Solution

by:
Ferruccio Accalai earned 500 total points
ID: 41810725
Your Command2_Click should be as follows (don't know if you really need the rst2 result, but I've left there)

Private Sub Command2_Click()

Dim rst As DAO.Recordset

Set rst = CurrentDb.OpenRecordset("SELECT DISTINCT [Account], [InvoiceNum] FROM [InvoiceDetail Query1] ORDER BY [Account];", dbOpenSnapshot)
Set rst2 = CurrentDb.OpenRecordset("SELECT DISTINCT [InvoiceNum] FROM [InvoiceDetail Query1] ORDER BY [InvoiceNum];", dbOpenSnapshot)

Do While Not rst.EOF
    strRptFilter = "[Account] = " & Chr(34) & rst![Account] & Chr(34)

    DoCmd.OutputTo acOutputReport, "InvTotal", acFormatPDF, "C:\Scripts" & "\" & rst![Account] & " - " & rst![InvoiceNum] & ".pdf"
    DoEvents
    rst.MoveNext
   
Loop

rst.Close
Set rst = Nothing

End Sub

Open in new window

1
 

Author Comment

by:Jack Marley
ID: 41810754
Spot on. Thanks for solving it for me :)
0

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