Solved

Office 365, exchange retention rule

Posted on 2016-09-23
8
53 Views
Last Modified: 2016-09-24
Hi all,


we have all user set to default retention rule (MRM). I confused , why is many deletes rules and one year archive.
what if i created no delete just move to Archive after one year. the thing that i'm worries is if i used my new policy, what happened to their old retention rule- what those archive mail will go (1) go back to inbox or (2) get deleted . the goal is remove default policy and use new policy. many thank you in advance

1 Month Delete
1 Week Delete
1 Year Delete
5 Year Delete
6 Month Delete
Default 1 year move to archive
Junk Email
Never Delete
Personal 1 year move to archive
Personal 5 year move to archive
Personal never move to archive
Recoverable Items 14 days move to archive
0
Comment
Question by:VN-PC view
  • 5
  • 3
8 Comments
 
LVL 39

Expert Comment

by:Vasil Michev (MVP)
ID: 41812199
Those are Personal tags, they can be assigned by demand. The Default tag is the one that determines that messages will be moved to the archive after one year, unless a folder-specific or personal tag is applied. For more info review the TechNet documentation: https://technet.microsoft.com/en-us/library/bb430780(v=exchg.160).aspx
0
 

Author Comment

by:VN-PC view
ID: 41813618
Hi Vasil,

can i go to user account and select new custom policy, force existing user use new policy or just modify their existing MRM the way we wanted it to be.

the goal is move their inbox and sub-folder underneath inbox anything older than 1 year then move to online-archive keep forever.

so right now users got MRM,policy this policy active? does this MRM really work? its seemed some users i have seen online-archive and some don't, but when  checked users account they selected MRM on their acc#. so that make confused if the MRM is active or not ? many thanks
0
 

Author Comment

by:VN-PC view
ID: 41813632
Hi Vasil,

the reason doing this is the user kept getting crashed on outlook and the message said OST crashed needed to run repair, and we had deleted the outlook profile and let them resynch from 0365. because run the repaired is not fixed . the other usesr using online mode exchange seemed fine no issue with outlook. only user outlook offline -mode.

many thanks
0
Optimizing Cloud Backup for Low Bandwidth

With cloud storage prices going down a growing number of SMBs start to use it for backup storage. Unfortunately, business data volume rarely fits the average Internet speed. This article provides an overview of main Internet speed challenges and reveals backup best practices.

 
LVL 39

Expert Comment

by:Vasil Michev (MVP)
ID: 41813674
The policy will have no effect on mailboxes that do not have an archive. If you are having issues with Outlook (too large profile size), you can manually move some items to the archive via OWA, or simply wait for the MRM policy to take effect (you can speed the process up by running Start-ManagedFolderAssistant user@domain.com).
0
 

Author Comment

by:VN-PC view
ID: 41813686
Hi Vasil,

The policy will have no effect on mailboxes that do not have an archive (enable).
can i custom that MRM policy to fix my required , meaning remove some and add some?
i don't deleted just wanted keep for ever but move to archive if mail old over 1yr.
I confused on too many delete?
1 Month Delete
1 Week Delete
1 Year Delete
5 Year Delete
6 Month Delete
0
 
LVL 39

Accepted Solution

by:
Vasil Michev (MVP) earned 500 total points
ID: 41813900
Those are *personal* tags, they are not in effect unless the user specifically selects them. Read the article I linked above and the references therein.

And yes, you can modify the default policy to move everything older than 1 year to the archive, simply add a new "1 year move to archive" *default* tag.
0
 

Author Comment

by:VN-PC view
ID: 41813972
Vasil Michev

That was i missing, now know and thank you so much
0
 

Author Closing Comment

by:VN-PC view
ID: 41813978
Vasil,

I really appreciate your help and support

Thank you
0

Featured Post

PRTG Network Monitor: Intuitive Network Monitoring

Network Monitoring is essential to ensure that computer systems and network devices are running. Use PRTG to monitor LANs, servers, websites, applications and devices, bandwidth, virtual environments, remote systems, IoT, and many more. PRTG is easy to set up & use.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Is your Office 365 signature not working the way you want it to? Are signature updates taking up too much of your time? Let's run through the most common problems that an IT administrator can encounter when dealing with Office 365 email signatures.
This article lists the top 5 free OST to PST Converter Tools. These tools save a lot of time for users when they want to convert OST to PST after their exchange server is no longer available or some other critical issue with exchange server or impor…
In a previous video Micro Tutorial here at Experts Exchange (http://www.experts-exchange.com/videos/1358/How-to-get-a-free-trial-of-Office-365-with-the-Office-2016-desktop-applications.html), I explained how to get a free, one-month trial of Office …
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA). For free email signatures designs, visit https://www.mail-signatures.com/articles/signature-templates/?sts=6651 If you want to manage em…

785 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question