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How to count multiple values in an Excel formula.

Posted on 2016-09-23
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Last Modified: 2016-10-16
What is the proper syntax in an Excel formula to count multiple values.

Ex. I want to know the amount records that appear with both 02 and 03 in the same column. I currently have the formula only counting 02.

Screenshot attached.
Capture.PNG
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Question by:maximus1974
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Assisted Solution

by:Subodh Tiwari (Neeraj)
Subodh Tiwari (Neeraj) earned 167 total points (awarded by participants)
ID: 41813072
You may try this....
=COUNTIF(A12:A400,"02")+COUNTIF(A12:A400,"03")

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OR simply this...
=SUMPRODUCT(--(A12:A400={"02","03"}))

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Assisted Solution

by:Glenn Ray
Glenn Ray earned 166 total points (awarded by participants)
ID: 41813193
I like the sum of the two COUNTIF functions.  Here's another possible solution using an array function:
{=SUM(IF($A$12:$A$400={"02","03"},1,0))}

Use [Ctrl]+[Shift]+[Enter] to enter the formula.

-Glenn
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Expert Comment

by:Subodh Tiwari (Neeraj)
ID: 41813394
@Glenn
If you use Sumproduct as suggested by me, you don't need to place an Array formula that is where Sumproduct has an edge over Sum function as Sumproduct can handle arrays.
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Expert Comment

by:Glenn Ray
ID: 41813429
I'm not suggesting that the array function is any better then SUMPRODUCT, just that it is another alternative. Frankly, the COUNTIF solution you offered is the simplest and best, IMO.
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Expert Comment

by:Subodh Tiwari (Neeraj)
ID: 41813434
Agree. Countif is good if there are only few criteria but if there are multiple criteria, it would look ugly to join multiple Countif functions. So obviously Sumproduct/Sum would be a good alternative in that case and easy to tweak as well.
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Accepted Solution

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byundt earned 167 total points (awarded by participants)
ID: 41814801
You can pass an array to COUNTIF and use SUM to add up the results. The resulting formula does not need to be array-entered. Note the use of curly braces { } surrounding "02" and "03". Those curly braces create an array. COUNTIF returns the count for each array element, then SUM adds them up.
=SUM(COUNTIF(A12:A400,{"02","03"}))

Since COUNTIF counts both text and numbers (converting the text into numbers if that is possible), you can simplify even further:
=SUM(COUNTIF(A12:A400,{2,3}))
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Expert Comment

by:Glenn Ray
ID: 41814819
^Yep.  Just a minor correction (close bracket):
=SUM(COUNTIF(A12:A400,{"02","03"}))
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Expert Comment

by:byundt
ID: 41814823
Glenn,
Thanks for catching my goof on the second formula. I edited it to read correctly.
Brad
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Expert Comment

by:Subodh Tiwari (Neeraj)
ID: 41814827
Good one Brad! :)
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Author Comment

by:maximus1974
ID: 41816030
Why do I keep getting the error attached?
Capture.PNG
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Expert Comment

by:byundt
ID: 41816053
I can reproduce your error message by using two single-quote characters instead of the required double-quote character in the array constant.
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Expert Comment

by:Subodh Tiwari (Neeraj)
ID: 41816056
It seems you missed the SUM part of the formula and also I guess you should use ; (semi-colon) instead of comma as per your regional settings.
Try this to see if that works for you.....

=SUM(COUNTIF(A12:A400;{"02";"03"}))

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Expert Comment

by:Subodh Tiwari (Neeraj)
ID: 41816059
Yeah that might be the case as well.
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Expert Comment

by:byundt
ID: 41816079
maximus1974 has an IP address in New York City, so commas are the correct list separator. I am betting the problem is just the single quote instead of double quote.

If the formula is copied from the code snippet below and pasted in maximus1974's workbook, it should work without error.
=SUM(COUNTIF(A12:A400,{"02","03"}))

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Author Comment

by:maximus1974
ID: 41818031
I keep getting the same error wen copying it directly from the code snippet. Two screenshots attached.
Capture.PNG
Capture2.PNG
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Expert Comment

by:Subodh Tiwari (Neeraj)
ID: 41818229
See which one of the following works for you...

=SUM(COUNTIF(A12:A400|{"02","03"}))

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OR
=SUM(COUNTIF(A12:A400|{"02"|"03"}))

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Expert Comment

by:byundt
ID: 41818487
maximus1974,
If you use a US version of Excel, I strongly suggest that you change your list separator character to a comma. I've never seen anyone use a pipe symbol like shown in Capture2.PNG in the Region and Language...Customize Format...Numbers control panel--and if you post questions on an Excel forum, everybody assumes that you use a comma as the list separator.

Brad
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Expert Comment

by:Subodh Tiwari (Neeraj)
ID: 41845500
The chosen answers resolved the question.
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