Solved

Search for string in Excel column with many rows.

Posted on 2016-10-01
10
76 Views
Last Modified: 2016-10-03
I have an Excel spreadsheet with over 23500+ rows that I would like to search column "B" for certain strings.

If one of the strings are found that I'm looking for,  then the word "present' would be put in the next column "C" in the same row.

These are the strings I need to look for.
They can either be lower or higher case letters:
re-start
restart
hold
ice
kill
terminate
inactive
success
force
start


Thanks
test.xlsx
0
Comment
Question by:rkckjk
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 5
  • 4
10 Comments
 
LVL 31

Expert Comment

by:Subodh Tiwari (Neeraj)
ID: 41825096
I have listed the criteria on Sheet2 in the range A1:A10 then used the following Array Formula (which requires confirmation with Ctrl+Shift+Enter instead of Enter alone)

On Sheet1
In C1
=IF(SUM(COUNTIF(B1,"* "&Sheet2!$A$1:$A$10&" *")),"Present","")

Open in new window

Confirm with Ctrl+Shift+Enter and then copy down.

For more details, refer to the attached.
test-1.xlsx
0
 
LVL 2

Author Comment

by:rkckjk
ID: 41825109
HI it looks like it worked but I added another row with the string "ICE" and it didn't find the string in that cell.

I'm attaching the Excel sheet you had sent back with the additional row.
test-1--1-.xlsx
0
 
LVL 31

Expert Comment

by:Subodh Tiwari (Neeraj)
ID: 41825193
I have tweaked the formula, please refer to the attached.
test-1--1-.xlsx
0
Industry Leaders: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

 
LVL 2

Author Comment

by:rkckjk
ID: 41825250
It seems now to insert present when there's no string present that are listed in sheet 2 tab.

I've added 5 rows where you'll see it hit on, but it shouldn't have.

This is with your new formula.

Thanks
test-1--1-.xlsx
0
 
LVL 31

Expert Comment

by:Subodh Tiwari (Neeraj)
ID: 41825267
Please find the attached macro-enabled file in which I have placed a user defined function called IsStringFound which requires two argument, cell to match and criteria range to match.
In the column D, you will find the following function in D1 which is copied down.
=IsStringFound(B1,Sheet2!$A$1:$A$10)

Open in new window

test-1--1--1.xlsm
0
 
LVL 2

Author Comment

by:rkckjk
ID: 41825270
Not sure I understand how this is all supposed to work. Am I supposed to use the earlier formula and the function in column D?


I just tried to use the new formula or function by itself and it didn't work.
0
 
LVL 31

Accepted Solution

by:
Subodh Tiwari (Neeraj) earned 500 total points
ID: 41825273
No you can remove the previous formula from column C.
You will need to place the codes on VBA Module and then only this user defined function will work.
So if you are trying this formula in your original workbook, follow the following steps...

1) Open your workbook and press Alt+F11 to open VB Editor.
2) On VB Editor --> Insert --> Module --> And paste the code given below into the opened code window.
3) Close the VB Editor.
4) Save your file as Macro-Enabled Workbook and you are ready to use the function IsStringFound.

Function IsStringFound(RngToMatch As Range, Criteria As Range) As String
Dim x, str() As String
Dim i As Long, j As Long, cnt As Long
x = Criteria.Value
str() = Split(RngToMatch, " ")
For i = 0 To UBound(str)
   For j = 1 To UBound(x, 1)
      If str(i) <> "" And LCase(GetString(str(i))) = LCase(x(j, 1)) Then
         IsStringFound = "Present"
         Exit Function
      End If
   Next j
Next i
If cnt > 0 Then IsStringFound = "Present"
End Function

Function GetString(str As String) As String
Dim RE As Object, Matches As Object
Set RE = CreateObject("vbscript.regexp")
With RE
   .IgnoreCase = True
   .Pattern = "[A-Z]{1,}"
End With
Set Matches = RE.Execute(str)
If Matches.Count > 0 Then
   GetString = Matches(0)
End If
End Function

Open in new window

0
 
LVL 2

Author Closing Comment

by:rkckjk
ID: 41825316
Thanks
0
 
LVL 31

Expert Comment

by:Subodh Tiwari (Neeraj)
ID: 41825444
You're welcome.
0
 
LVL 33

Expert Comment

by:Rob Henson
ID: 41826419
If you want to find those specific words, then it is worth adding a space before and after each word. Otherwise, it will find all words that contain the string eg looking for "force" will also find "forceful" and "enforce", "kill" will also find "skill" and "killing".

"Re-start" and "Restart" are probably surplus, you already have "start" which occurs in both.

Thanks
Rob H

EDIT: Just spotted Neeraj made this point in your follow on question.
0

Featured Post

On Demand Webinar - Networking for the Cloud Era

This webinar discusses:
-Common barriers companies experience when moving to the cloud
-How SD-WAN changes the way we look at networks
-Best practices customers should employ moving forward with cloud migration
-What happens behind the scenes of SteelConnect’s one-click button

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

A little background as to how I came to I design this code: Around 5 years ago I designed an add-in that formatted Excel files to a corporate standard, applying different cell colours and font type depending on whether the cells contained inputs,…
Describes a method of obtaining an object variable to an already running instance of Microsoft Access so that it can be controlled via automation.
The viewer will learn how to create a normally distributed random variable in Excel, use a normal distribution to simulate the return on an investment over a period of years, Create a Monte Carlo simulation using a normal random variable, and calcul…
Finds all prime numbers in a range requested and places them in a public primes() array. I've demostrated a template size of 30 (2 * 3 * 5) but larger templates can be built such 210  (2 * 3 * 5 * 7) or 2310  (2 * 3 * 5 * 7 * 11). The larger templa…

751 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question