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Sharepoint workflow on list

Posted on 2016-10-04
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Last Modified: 2017-04-08
I have created a rights changing workflow for sharepoint online (impersonation workflow)
which works fine when I manually trigger it or when I create new items.
the workflow is bound to a specific list.

However, when I want to upload the data to the list (first time bulk upload from excel), it will not allow me to use the created list (with the workflow).
so the catch 22 is that I need the list to be there for the workflow to be bound to it - so that it kicks in when uploading , but it can't be there to allow the upload...

any ideas ?

- update :

No one?  I can rephrase the question

How do I make a workflow run on all items of an existing list ?
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Question by:Koen
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7 Comments
 
LVL 19

Expert Comment

by:Walter Curtis
ID: 41830009
There is no way to make it run on all items of a list with one click, wish there was. There are some different way to do that that involve triggering a work flow when an item changes, but they are tricky to do.
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Accepted Solution

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Walter Curtis earned 500 total points
ID: 41830281
Reading your post again another idea came to mind. This might not work, but if it does, that would be great. Not sure what kind of list you have, but if it is a flat list, you could create the list in SharePoint, switch to the datasheet view, and then cut and paste from the excel file. The workflow would trigger on each item and set your permissions.

I have done this on smaller and simple lists and it works well.

Hope that helps...
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LVL 8

Author Comment

by:Koen
ID: 41831267
that might work as a last resort...if it boils down to doing that, I'll grant you the points...
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LVL 19

Expert Comment

by:Walter Curtis
ID: 41832017
Good luck, more important than points is your success!
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LVL 8

Author Closing Comment

by:Koen
ID: 41852602
Not ideal but probably the best workaround
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LVL 19

Expert Comment

by:Walter Curtis
ID: 41852692
Thanks, good luck...
0
 
LVL 8

Author Comment

by:Koen
ID: 42084695
I ended up solving it by create a vba script in Excel that uploaded the records one by one...thus kicking off the workflow to set the rigths
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