Maxime Fleury

asked on 10/5/2016

Macro: print each sheet to pdf using ExportAsFixedFormat

Hello,

I got this macro which save the active sheet of a workbook as pdf. I want to add the following function : do it for every sheets of the workbook and at the beginning of the macro i want to add a value with a dialog box which will be added at the beginning of the filename. Exemple : sheet name : 036, 037. Filename : Dialogboxinput-036, Dialogboxinput-037.

Sub PrintSheetsToPDF2()
pdfName = ActiveSheet.Name
ChDir ActiveWorkbook.Path & "\"
fileSaveName = ActiveSheet.Name

ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
fileSaveName _
, Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas _
:=False, OpenAfterPublish:=False

MsgBox "File Saved " & " " & fileSaveName
End Sub

Regards,
Maxime

Microsoft ExcelVisual Basic Classic

Last Comment

Maxime Fleury

8/22/2022 - Mon

Joe Howard

10/5/2016

Please try this:

Sub PrintSheetsToPDF2()
    Dim sht As Worksheet
    Dim fileSaveName As String, strDialogPrefix As String

    For Each sht In ActiveWorkbook.Sheets
        strDialogPrefix = InputBox("Enter prefix for sheet: " & sht.Name, "Export")
        fileSaveName = strDialogPrefix & "-" & sht.Name
        ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
                                        fileSaveName _
                                        , Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas _
                                                                                                  :=False, OpenAfterPublish:=False
        MsgBox "File Saved " & " " & fileSaveName
    Next
End Sub

Open in new window

Maxime Fleury

10/5/2016

ASKER

Hi MacroShadow,

there is 2 problems, first I want the same dialog prefix for every sheets (only 1 input). Also, the macro always save the first sheet for every sheets. The names are correct.
Regards,

Joe Howard

10/5/2016

For your first issue use this:

Sub PrintSheetsToPDF2()
    Dim sht As Worksheet
    Dim fileSaveName As String, strDialogPrefix As String

    strDialogPrefix = InputBox("Enter prefix", "Export")

    For Each sht In ActiveWorkbook.Sheets
        fileSaveName = strDialogPrefix & "-" & sht.Name
        ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
                                        fileSaveName _
                                        , Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas _
                                                                                                  :=False, OpenAfterPublish:=False
        MsgBox "File Saved " & " " & fileSaveName
    Next
End Sub

Open in new window

I didn't understand the second problem.

Your help has saved me hundreds of hours of internet surfing.

fblack61

SOLUTION

Koen

10/6/2016

THIS SOLUTION ONLY AVAILABLE TO MEMBERS.

View this solution by signing up for a free trial.

Members can start a 7-Day free trial and enjoy unlimited access to the platform.

See Pricing Options

Start Free Trial

GET A PERSONALIZED SOLUTION

Ask your own question & get feedback from real experts

Find out why thousands trust the EE community with their toughest problems.

Joe Howard

10/6/2016

Here you go:

Sub PrintSheetsToPDF2()
    Dim sht As Worksheet
    Dim fileSaveName As String, strDialogPrefix As String

    strDialogPrefix = InputBox("Enter prefix", "Export")

    For Each sht In ActiveWorkbook.Sheets
        fileSaveName = strDialogPrefix & "-" & sht.Name
        sht.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
                                        fileSaveName _
                                        , Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas _
                                                                                                  :=False, OpenAfterPublish:=False
        MsgBox "File Saved " & " " & fileSaveName
    Next
End Sub

Open in new window

Thanks Koen, missed that one.

Maxime Fleury

10/6/2016

ASKER

Thanks both of you.
I tested the macro on a new workbook and it worked great. But in my working workbook, the macro stop with error code 5 saying there is a bad argument. I tested several time with the same result.

The problematic code :
sht.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
fileSaveName _
, Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas _
:=False, OpenAfterPublish:=False

I uploaded the file in case you want to test it.
Regards
test.xls

Joe Howard

10/6/2016

It's because you have a hidden sheet. To skip hidden sheets use this:

Sub PrintSheetsToPDFFinal()
    Dim sht As Worksheet
    Dim fileSaveName As String, strDialogPrefix As String

    strDialogPrefix = InputBox("Enter prefix", "Export")

    For Each sht In ActiveWorkbook.Sheets
        If sht.Visible = True Then
            fileSaveName = strDialogPrefix & "-" & sht.Name
            sht.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
                                    fileSaveName _
                                    , Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas _
                                                                                              :=False, OpenAfterPublish:=False
            MsgBox "File Saved " & " " & fileSaveName
        End If
    Next
End Sub

Open in new window

⚡ FREE TRIAL OFFER

Try out a week of full access for free.

Find out why thousands trust the EE community with their toughest problems.

Maxime Fleury

10/6/2016

ASKER

Good. Thanks. Missed that one. Is there a way to browse the directory to use to save the pdf? Or save the pdf where the .xls file is saved?

ASKER CERTIFIED SOLUTION

Joe Howard

10/6/2016

THIS SOLUTION ONLY AVAILABLE TO MEMBERS.

View this solution by signing up for a free trial.

Members can start a 7-Day free trial and enjoy unlimited access to the platform.

See Pricing Options

Start Free Trial

⚡ FREE TRIAL OFFER

Try out a week of full access for free.

Find out why thousands trust the EE community with their toughest problems.

Joe Howard

10/6/2016

To browse for a folder:

Sub PrintSheetsToPDFFinal()
    Dim sht As Worksheet
    Dim fileSaveName As String, strDialogPrefix As String

    strDialogPrefix = InputBox("Enter prefix", "Export")

    For Each sht In ActiveWorkbook.Sheets
        If sht.Visible = True Then
            fileSaveName = BrowseForFolder & "\" & strDialogPrefix & "-" & sht.Name
            sht.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
                                    fileSaveName _
                                    , Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas _
                                                                                              :=False, OpenAfterPublish:=False
            MsgBox "File Saved " & " " & fileSaveName
        End If
    Next
End Sub


Function BrowseForFolder(Optional OpenAt As Variant) As Variant
'Function purpose:  To Browser for a user selected folder.
'If the "OpenAt" path is provided, open the browser at that directory
'NOTE:  If invalid, it will open at the Desktop level
'Source: http://www.vbaexpress.com/kb/getarticle.php?kb_id=284

    Dim ShellApp As Object

    'Create a file browser window at the default folder
    Set ShellApp = CreateObject("Shell.Application"). _
                   BrowseForFolder(0, "Please choose a folder", 0, OpenAt)

    'Set the folder to that selected.  (On error in case cancelled)
    On Error Resume Next
    BrowseForFolder = ShellApp.self.Path
    On Error GoTo 0

    'Destroy the Shell Application
    Set ShellApp = Nothing

    'Check for invalid or non-entries and send to the Invalid error
    'handler if found
    'Valid selections can begin L: (where L is a letter) or
    '\\ (as in \\servername\sharename.  All others are invalid
    Select Case Mid(BrowseForFolder, 2, 1)
        Case Is = ":"
            If Left(BrowseForFolder, 1) = ":" Then GoTo Invalid
        Case Is = "\"
            If Not Left(BrowseForFolder, 1) = "\" Then GoTo Invalid
        Case Else
            GoTo Invalid
    End Select

    Exit Function

Invalid:
    'If it was determined that the selection was invalid, set to False
    BrowseForFolder = False

End Function

Open in new window

Maxime Fleury

10/6/2016

ASKER

Good job!

Experts Exchange has (a) saved my job multiple times, (b) saved me hours, days, and even weeks of work, and often (c) makes me look like a superhero! This place is MAGIC!

Walt Forbes