Confirm a record has been added MS Access
I have an MS Access database that has a form with an "Add Record" command button. How can I confirm that a record has actually been added to the table when the button is clicked? Obviously I can look at the table itself but data entry personally, who will be the ones entering the records once the database is up and running will not. All they will have is the form to look at (with the textboxes for data entry and the command button for adding the records). I want to ensure when they're doing their data entry that the records are actually being added. Thank you.
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the form should be bound to the table -- turn on the Property Sheet by right-clicking in Design View and choosing "Properties" from the shortcut menu
click in the upper left, where the rulers intersect, to select the form
on the DATA tab of the Property sheet, choose your table in the Record source property
for each of the controls, on the DATA tab, set the Control Source to the field
here is code I put in a general module to call to add a record:
click in the upper left, where the rulers intersect, to select the form
on the DATA tab of the Property sheet, choose your table in the Record source property
for each of the controls, on the DATA tab, set the Control Source to the field
here is code I put in a general module to call to add a record:
'~~~~~~~~~~~~~~~~~~~~~~~~~~ RecordNew
Function RecordNew(Optional pF As Form _
, Optional pFirstControlName As String = "") As Byte
' Crystal (strive4peace)
'3-20-09... 160819
'example useage: Click [Event Procedure] for a New Record command button
' Call RecordNew(Me)
' RecordNew Me, "Controlname"
'can also be assigned on the property sheet
'to make logic copy when buttons are copied
' =RecordNew([Form])
'NOTE: specify form parameter for subforms
On Error Resume Next
'if form reference was not passed, use the active form
If pF Is Nothing Then Set pF = Screen.ActiveForm
'with the referenced (or active) form ...
With pF
'if there have been changes to the current record, save them
If .Dirty Then .Dirty = False
DoEvents 'do it now
On Error GoTo Proc_Err
'create new record
If Not .NewRecord Then
If Not .AllowAdditions Then
.AllowAdditions = True
End If
.Recordset.AddNew
End If
'set focus to first control, if specified
On Error Resume Next
If pFirstControlName <> "" Then
.Controls(pFirstControlName).SetFocus
End If
End With
DoEvents
Proc_Exit:
On Error Resume Next
Exit Function
Proc_Err:
If Err.Number = 2046 Then
' already on a new record
Exit Function
End If
MsgBox Err.Description, , _
"ERROR " & Err.Number & " RecordNew"
Resume Proc_Exit
Resume
End Function
When you use bound forms, Access handles the details. It ALWAYS saves dirty records
1) when you move on to a new record
2) when you move from a main form to a subform or vice versa
3) when you close the form
4) when you close the database
5) there are probably other places. The point is that Access ALWAYS saves the data or if it can't, gives you an error message.
What exactly are you worried about?
1) when you move on to a new record
2) when you move from a main form to a subform or vice versa
3) when you close the form
4) when you close the database
5) there are probably other places. The point is that Access ALWAYS saves the data or if it can't, gives you an error message.
What exactly are you worried about?
ASKER