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Exchange 2007 Add "warning" Header to incoming emails

Posted on 2016-10-13
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Last Modified: 2016-10-13
We have 2 different domains to which our Exchange Server delivers emails.  Company 1's end users are more conscientious about opening emails than Company 2's employees.  Assume that the email addresses of end users for these 2 domains are as follows:
johndoe@company1.com and janedoe@company2.com.

Company 1's end users primarily Send/Receive emails ONLY to end users who are in the same domain as themselves.  Company 2's end users Send/Receive emails from all points of the globe.

I'd like to setup a warning ONLY for Company 2's end users.  This "header" would be at the top of the message body of every email that Company 2's end users receive from ANYONE OUTSIDE OUR OWN DOMAIN.  The text of the warning would be something like:  "Please be aware that this email was received from someone outside Company2.  Always use CAUTION when opening an attachment or clicking on a link from these outside sources."

I'd like this warning to be at the top of the message body instead of a "footer/disclaimer" type of message at the bottom of the email.  If it's there, most end users will never see it.

If Jane Doe receives an email from anyone@company2.com, the body of the message would NOT receive any warning.  If Jane Doe receives an email from ANYONE OUTSIDE THE "company2.com" domain, she would receive the warning - even if she receives an email from johndoe@company1.com.

All end users in our domain are using Outlook 2007.

I'm assuming this must be setup on the Exchange Server.
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Question by:baleman2
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Ivan earned 500 total points
ID: 41842578
Hi,

I have created required rule, but on Exchange 2013. I don't have access to 2007, but you can follow attached picture and see if those options are available on 2007.

Create transport rule. You would need 2 rules. First when anyone Outside the organization is sending to company2, and second when anyone from company1 is sending mail to company2.

Regards,
Ivan
rule.jpg
result.jpg
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Author Closing Comment

by:baleman2
ID: 41842650
Was able to work with this example.  Results in Exchange 2007 were good.

Thanks for your help!
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Expert Comment

by:Ivan
ID: 41842685
Great, you are welcome :)
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