• Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 133
  • Last Modified:

sending Outlook email to Distribution List.

sending Outlook email to Distribution List.

I have seen emails Sent to Distribution list where the To: field shows with the Sender Name, I am not sure how they do that ?
I also have seen email sent to Distribution list, and on the To: field only one recipient who receive the email shows up on the To: Field, other members of the Distribution list will not show up on the To : field.



Example 1: Sender1 , Distrib1, Recipient1

Sender1 sends email to Distrib1,
Recipient1 which is member of Distrib1 , will receive the email and will see on the To: field
Sender1

Example 2 :

Sender1 sends email to Distrib1,
Recipient1 which is member of Distrib1 , will receive the email and will see on the To: field
Recipient1 only, not the Distrib1, and no other members of the Distrib1




How can this be done ?


Thank you
0
jskfan
Asked:
jskfan
  • 9
  • 4
  • 2
  • +4
4 Solutions
 
Niten KumarPrincipal Systems AdministratorCommented:
You can use the email merge feature. Check link below:

http://www.statelibraryofiowa.org/ld/q-s/silo/e-mail/outlook/email-merge

Also there is an email client available which has Send as Mass Email Feature

http://www.emclient.com/blog/sending-emails-to-groups-of-people-with-undisclosed-recipients-80

http://www.emclient.com/?lang=en
0
 
Brian MurphyIT ArchitectCommented:
Make sure there is no space in the characters and check the SPAM settings.  X # of emails per whatever is dropped as  SPAM depending on config.
0
 
jskfanAuthor Commented:
I guess you misunderstood my question.

This is setting in Outlook..
0
Has Powershell sent you back into the Stone Age?

If managing Active Directory using Windows Powershell® is making you feel like you stepped back in time, you are not alone.  For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why.

 
jskfanAuthor Commented:
nitenKumar


sorry just opened the link you  posted
0
 
jskfanAuthor Commented:
what about this one, the Recipients will see the Sender name on the To: Field

Example 1: Sender1 , Distrib1, Recipient1

Sender1 sends email to Distrib1,
Recipient1 which is member of Distrib1 , will receive the email and will see on the To: field
Sender1
0
 
APACHE RTR160Technical ConsultantCommented:
so you mean if an email is being sent to DL and that DL has got 10 recipient only  few of them e.g 5 of them will get it


Instead of DL name in "to"  field they see their name appeared is that what you meant? as if sender has marked the email to personally & not to the DL ?

I am not clear with the problem : please elaborate !
0
 
Lisa Hendrickson "CallThatGirl"MS Outlook ExpertCommented:
Not sure if I understand correctly, but it sounds like you need to email this way

To: the sender types in their own email
BCC: the distribution list
0
 
jskfanAuthor Commented:
I guess:
Lisa Hendrickson "CallThatGirl"  figured it out

Instead of DL name in "to"  field they see their name appeared is that what you meant? as if sender has marked the email to personally & not to the DL ?

Yes Correct
1
 
jskfanAuthor Commented:
Is there a way from within Outlook to achieve this, without using third party tool ?

Example 2 :

Sender1 sends email to distribution list;  Distrib1,
Recipient1 which is member of Distrib1 , will receive the email and will see on the To: field
Recipient1 only, not the Distrib1, and no other members of the Distrib1
0
 
Lisa Hendrickson "CallThatGirl"MS Outlook ExpertCommented:
Yes, it's just in the message format. I think you need to add the BCC field.

Open a new message
Click on "options"
and you can add "Bcc" there, it will always be there unless you turn it off.
0
 
jskfanAuthor Commented:
Lisa Hendrickson "CallThatGirl"
well, if you put the Distrib1 in the Bcc, then what do you put in the To field. ?

for instance:

Sender1 sends email to distribution list;  Distrib1,
Recipient1 which is member of Distrib1 , will receive the email and will see on the To: field  Recipient1 only, not the Distrib1, and no other members of the Distrib1
0
 
Lisa Hendrickson "CallThatGirl"MS Outlook ExpertCommented:
recipients who are bcc'd don't see anything. If the person delivering opts to put their own name in the To: filed, the recipient would see that. I bcc'd my personal email and it does not show up. See my attachment (attach1)attach1.jpg.
0
 
jskfanAuthor Commented:
Lisa..

I want the Recipient to see only his/her name  on the To: Field
Not the name of the sender
0
 
Lisa Hendrickson "CallThatGirl"MS Outlook ExpertCommented:
ok, then don't use the BCC. Use the To: only. then you have to open the distribution list, click on the + and it will show all the email addresses. Then every person will see everyone who got the email.
0
 
jskfanAuthor Commented:
Lisa...
Not  every person will see everyone who got the email.

I have received an email, that was at the same time sent to many users.
All I saw on the To: field was my name, no one else
  my co-workers received the same email too.
They can see their names on the To: folder, and no one else.

How can this be done ?
0
 
Karen FalandaysTraining SpecialistCommented:
Hello jskfan,
That is achieved with a mailmerge to email, which can be launched from Microsoft Word using your contact list or and excel table as the source. Create a word doc with the body of the email and then click Mailings>Start Mail Merge. Indicate that you want an email message and follow the wizard to finish your message. Note that you can choose your recipients and they will be personalized...each person will receive the message only addressed to them but you cannot personalize the subject line
Hope that helps
kfalandays
1
 
Brian MurphyIT ArchitectCommented:
Easy, there is powershell code where users can "Send As" that username in the mailbox making it look like they got the email from that distribution list.  Send on Behalf permissions work the same as they do on mailbox for distribution list?
0
 
Veerappan SundaramSenior Technical ConsultantCommented:
This is possible only with Mail merge function in either MS word or Outlook 2010 and above.
Google for Mail merge and outlook.

If you want to confirm, check the "MessageID" from each email that was received by the members.
you will find different "MessageID", meaning, all these are individual emails even though it looks like a single email send to a DL,

Two ways to check messageID:

1. From outlook - open the message and check the message header.
2. If you have access to Exchange Message Tracking logs and in Exchange 2007 and above version, you can use Powershell
   Get-TransportServer | Get-MessageTrackingLog -Sender abc@xyz.com -eventid receive -messagesubject "whatever it is" | fl Sender, Recipients, timestamp, messageid
0
 
jskfanAuthor Commented:
Thank you Guys!
0

Featured Post

What does it mean to be "Always On"?

Is your cloud always on? With an Always On cloud you won't have to worry about downtime for maintenance or software application code updates, ensuring that your bottom line isn't affected.

  • 9
  • 4
  • 2
  • +4
Tackle projects and never again get stuck behind a technical roadblock.
Join Now