Quickbooks: how to prevent network users from copying or deleting the QBW file?

johnhiro007
johnhiro007 used Ask the Experts™
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Hello,

Does anyone have working knowledge of setting up Quickbooks in a domain/network environment, where the users that have access to the QB share still cannot copy or delete the QBW file?

https://community.spiceworks.com/topic/834011-how-to-prevent-users-from-deleting-company-file-in-quickbooks-enterprise , the only solution is really a non-solution: "So basically the answer is you cannot prevent someone from being able to delete the company file as it is required that everyone have read/write and delete permissions.  The only way to protect the file is to make sure someone is logged into the Quickbooks accessing that company file all the times.  The file cannot be deleted if it is open or in use.  In fact the only recommendation support could give me was to make sure I do regular backups."

Thanks!
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Commented:
From memory Quickbooks needs to not just write and read the data file, but also creates locking files and certain other 'dynamic' files on the fly.  As a result the users needs to have the abilities you want to block.

Author

Commented:
Hello,

Has anyone locked down or addressed the concern stated originally, or used any third party software; perhaps some kind of alerting software if a user 'copies' the entire QBW file over the network, etc?

Thanks.
Business Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018
Commented:
The QBW file is as susceptible to copy as any network file. It is not locked from copying.

We keep QBW files in secured folders that only the financial people have access to and they all have QuickBooks and can open the file.

You need a policy that can be enforced prohibiting copying of files.
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Question was answered properly

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