Solved

How can i exclude inbox , deleted , drafts when creating pst files using outlook at desktop  ?

Posted on 2016-10-29
8
34 Views
Last Modified: 2016-10-31
I am sitting at outlook 2003/2010  and need to backup/export my mailbox to a PST file . I do not want to backup mail . Just contacts ,calendars,nots and tasks .
How can do this ?  backend is SBS 2008.
0
Comment
Question by:Andre P
8 Comments
 
LVL 18

Expert Comment

by:Serena Hsi
ID: 41865673
For Outlook 2010:

At the top of your Outlook ribbon, choose the File tab.
Choose Options.
In the Outlook Options box, choose Advanced.
Under the Export section, choose Export.
Click Export to a file, and then click Next.

Click Outlook Data File (.pst), and then click Next.

Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported information at a time.

Make sure that the Include subfolders check box is selected. This way everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next.

Click Browse to select where you want to save the Outlook Data File (.pst) and to enter a file name. Click OK to continue.

Click Finish.

For Outlook 2007 (might be similar for O2003):
https://support.office.com/en-us/article/Export-or-backup-email-contacts-and-calendar-to-an-Outlook-pst-file-14252b52-3075-4e9b-be4e-ff9ef1068f91
0
 
LVL 68

Expert Comment

by:Qlemo
ID: 41865754
Serena's instructions are correct except in one point: As you do not want to export everything, and you can only provide a single parent folder, you need to select the calendar folder, export, then do the same for each of the other folders (types) you want to export in turn.
0
 

Author Comment

by:Andre P
ID: 41865857
I am backing up 30 desktops pre migration to Exchange online  I AM NOT migrating mail .

So I have to make do that process 3 times for each of 30 desktops ? Just to get backups of my desktops Mailboxes ? There has got to be a better way .

Is there a third party solution which can just allow me to select WHICH ones to include in the PST ?
0
 
LVL 5

Assisted Solution

by:Lisa Hendrickson "CallThatGirl"
Lisa Hendrickson "CallThatGirl" earned 250 total points
ID: 41865907
I believe MigrationWiz had some scripts that will let you do this, but you will need to import everything up to their tools first and then for the pass, their script (they will help you do this) will allow you to chose what folders/contacts/calendar you want over. I believe the tool is $10 a mbx
0
Give your grad a cloud of their own!

With up to 8TB of storage, give your favorite graduate their own personal cloud to centralize all their photos, videos and music in one safe place. They can save, sync and share all their stuff, and automatic photo backup helps free up space on their smartphone and tablet.

 
LVL 68

Accepted Solution

by:
Qlemo earned 250 total points
ID: 41865935
We certainly can show scripts in either VBA, VBS or PowerShell, to perform those 3 exports.
On the other hand, using a script we could perform the upload to Exchange directly, if the Exchange account is linked to Outlook prior to execution ...
0
 

Author Comment

by:Andre P
ID: 41865944
PowerShell can do this using the maikbox-export command but it won't work without 32bit and exchange migration tools
no one has 32 bit anymore
0
 
LVL 68

Expert Comment

by:Qlemo
ID: 41866057
Bullshit. Everybody uses 32bit Office. One of many reasons is that automation and add-ins work, in opposition to 64bit Office. I intentionally mentioned several different options, without the need to have access to Exchange on SBS or O365.
0
 

Author Comment

by:Andre P
ID: 41866271
It needs 32 bit OS .. I even had Microsoft Tech support look into it .
for exchange 2007 simply no other way .
0

Featured Post

New My Cloud Pro Series - organize everything!

With space to keep virtually everything, the My Cloud Pro Series offers your team the network storage to edit, save and share production files from anywhere with an internet connection. Compatible with both Mac and PC, you're able to protect your content regardless of OS.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

What does UTC stand for?  “Coordinated Universal Time” – Think of this as the true time on Planet Earth that never changes with the exception of minor leap seconds here and there to account for the changes in the planet's rotation.   What does th…
MS Outlook is a world-class email client application that is mainly used for e-communication globally.  In this article, we will discuss the basic idea about MS Outlook, its advanced features, and types of MS Outlook File formats.
Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …

932 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

15 Experts available now in Live!

Get 1:1 Help Now