Solved

Automatically update ProjectSummary workbook, from last row of multiple projects workbooks

Posted on 2016-10-30
8
34 Views
Last Modified: 2016-11-01
Hello Experts,

I had a similar question answered, so very much appreciated as the script was 1st class :) This is a variation, so any help would again be greatly appreciated.

I've got ProjectSsummary.xlsx

A				B												C
Project Name	Full pathname									Summary
Project1			C:\Users\Jamie\CCCWork\[Project1.xlsx]Sheet1		Update1-3    	
Project2			C:\Users\Jamie\CCCWork\[Project2.xlsx]Sheet1		Update2-3    	
Project3			C:\Users\Jamie\CCCWork\[Project3.xlsx]Sheet1		Update3-3    	

For the Summary (C) fields;

=OFFSET('C:\Users\Jamie\CCCWork\[Project1.xlsx]Sheet1'!A1,COUNTA('C:\Users\Jamie\CCCWork\[Project1.xlsx]Sheet1'!$A:$A)-1,0)

Which is just the first column, whereas, I want all the columns (2 in this case) to be displayed - so I changed to

=OFFSET('C:\Users\Jamie\CCCWork\[Project1.xlsx]Sheet1'!A1,COUNTA('C:\Users\Jamie\CCCWork\[Project1.xlsx]Sheet1'!$A:$A)-1,0,1,2)

But this doesn't work - plus all the spreadsheets have to be opened for this work?

Finally, I've hard-coded the full path names, but I want to be able to use those from Col B
   
Sample data project workbooks

[b]Project1. xls[/b]
A                       B
Update1-1      01/01/2016
Update1-2      01/02/2016
Update1-3      01/03/2016

[b]Project2. xls[/b]
A                      B
Update2-1      02/01/2016
Update2-2      02/02/2016
Update2-3      02/03/2016

[b]Project3. xls[/b]
A                      B
Update3-1      03/01/2016
Update3-2      03/02/2016
Update3-3      03/03/2016

Open in new window


Many thanks

Jamie
0
Comment
Question by:Jamie
  • 3
  • 3
  • 2
8 Comments
 
LVL 2

Accepted Solution

by:
Jimy earned 250 total points
Comment Utility
Hi Jamie,

unfortenately files you refered must be opened.
VBA solution explained:
(http://stackoverflow.com/questions/21072781/use-file-path-from-a-predefined-cell-in-a-formula)

To use file address from cell:

=OFFSET(INDIRECT("'"&B2&"'!"&CELL("address";$A$1));COUNTA(INDIRECT("'"&B2&"'!"&"$A:$A"))-1;0)

When OFFSET returns more than one cell you can use SUM function, but you can't concatenate text from array.
Therefore you can add another column "D" for Summary for column B from source

=TEXT(OFFSET(INDIRECT("'"&B2&"'!"&CELL("address";$A$1));COUNTA(INDIRECT("'"&B2&"'!"&"$A:$A"))-1;1);"MM/DD/YYYY")


or concatenate both returned data within C- Summary column:

=OFFSET(INDIRECT("'"&B2&"'!"&CELL("address";$A$1));COUNTA(INDIRECT("'"&B2&"'!"&"$A:$A"))-1;0) & " " & TEXT(OFFSET(INDIRECT("'"&B2&"'!"&CELL("address";$A$1));COUNTA(INDIRECT("'"&B2&"'!"&"$A:$A"))-1;1);"MM/DD/YYYY")

Regards,
Jimy
0
 
LVL 13

Assisted Solution

by:ioane
ioane earned 250 total points
Comment Utility
Hi Jamie,

I would normally use an index/match function for this to ensure always getting the latest update version regardless of data order.

E.g.
Get latest update date (COLUMN D):
=MAX(INDIRECT("'" & $B2 & "'!$B:$B"))

Then use Index/match to get version number of latest update (COLUMN C:):
=INDEX(INDIRECT("'" & $B2 & "'!$A:$A"),MATCH($D2,INDIRECT("'" & $B2 & "'!$B:$B"),0))

This is a simpler and (IMHO) more robust solution.
0
 

Author Comment

by:Jamie
Comment Utility
Hi Jimy & ioane,

Many thanks for both your help and solutions - for some reason, I cannot get either to work - clearly I'm doing something wrong?

Regards

Jamie
0
 
LVL 13

Expert Comment

by:ioane
Comment Utility
Hi Jamie,

Can you upload an example of your work so we can see where you may have gone wrong?

ioane.
0
IT, Stop Being Called Into Every Meeting

Highfive is so simple that setting up every meeting room takes just minutes and every employee will be able to start or join a call from any room with ease. Never be called into a meeting just to get it started again. This is how video conferencing should work!

 

Author Comment

by:Jamie
Comment Utility
Hi ioane,

Apologies, my error - I've got it working now, I need to open my eyes fully in the morning!

In regard to your solution, it displays col A (from e.g. Project1.xlxs) in ProjectSummary.xlxs, whereas, I want col A to col xx displayed - is this possible?

Also, as Jimy says above - all referenced workbooks need to be open for it to work - is there no way around this, e.g. with vb?

Regards

Jamie
0
 
LVL 2

Expert Comment

by:Jimy
Comment Utility
Hi Jamie,

Example for vba solution to open workbooks is attached in my first response, and sure, if you go with vba you can do whatewer you like regarding data from source files.

To get more than one column from the source, you must define it in your 'summary file' cell(s), as I did in first comment.

Regards,
Jimy
0
 
LVL 13

Expert Comment

by:ioane
Comment Utility
Hi Jamie,

This is possible but more complex. Will be easier if you can post an example spreadsheet(s) to work on.

Anything's possible with VBA, but again need more info/example showing how your spreadsheets are put together.

Cheers,
ioane.
1
 

Author Closing Comment

by:Jamie
Comment Utility
Hi Jimy, ioane,

Both your solutions work well, which is great news :) Your help and suggestions also provide me with the guidance I need to tweak the solutions further. Many thanks, much appreciated.

Regards

Jamie
0

Featured Post

How your wiki can always stay up-to-date

Quip doubles as a “living” wiki and a project management tool that evolves with your organization. As you finish projects in Quip, the work remains, easily accessible to all team members, new and old.
- Increase transparency
- Onboard new hires faster
- Access from mobile/offline

Join & Write a Comment

Introduction This Article briefly covers methods of calculating the NPV and IRR variants in Excel as well as the limitations in calculating and interpreting IRR results. Paraphrasing Richard Shockley, author of my favourite finance reference tex…
This code takes an Excel list of URL’s and adds a header titled “URL List”. It then searches through all URL’s in column “A”, looking for duplicates. When a duplicate is found, it is moved to the top of the list. The duplicate URL’s are then highlig…
The viewer will learn how to use a discrete random variable to simulate the return on an investment over a period of years, create a Monte Carlo simulation using the discrete random variable, and create a graph to represent the possible returns over…
Graphs within dashboards are meant to be dynamic, representing data from a period of time that will change each time the dashboard is updated with new data. Rather than update each graph to point to a different set within a static set of data, t…

743 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

18 Experts available now in Live!

Get 1:1 Help Now