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SharePoint throttling limit the view to 5000 records. (Best way to get around)

Posted on 2016-11-02
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Last Modified: 2016-11-21
Hello,

My Company just turned on "Throttling" on our SharePoint 2010 sites and now all Views are limited to 5000 records and if there are more than 8 lookup boxes the list will not link to an Access DB.  

I am looking for the best "Work Arounds" from a user perspective as this is crippling many individuals and there doesn't seem to be any chance of IT undoing this change.
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Question by:vmccune
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Jamie McAllister MVP earned 2000 total points (awarded by participants)
ID: 41870502
This can be painful for some users. It is possible for IT to raise the limit a little beyond 5000 without risk. 6 or 7k would be possible.

Beyond that you have to work with users to restructure libraries and views to work with the limitation. Basically a view will no longer work right if returning items more than threshold. So you need to have filters based on indexed columns to reduce the views below this level. Basically the first filter condition in the view needs to be based on an indexed column and sufficient to reduce the count below threshold. (Not multiple filters, the first is the key).

You can also introduce sub folders in some cases, or move content across libraries.

More painful can be that some filtering might not work even though the view itself is fine.

Not good I know.
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Author Comment

by:vmccune
ID: 41870513
OK. what If I want to send to Excel.  Can I set it up to go to a PowerPivot table and can I subscribe this and have it run daily?
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LVL 32

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by:Jamie McAllister MVP
ID: 41870545
In Central Admin you can nominate a time period to relax the Threshold. I'd set jobs to run during that window.

Even export to excel is going to fail if threshold is exceeded.
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Author Comment

by:vmccune
ID: 41870679
No I get that.  What I mean is can I set it to go to a PowerPivot table instead of just Excel and make it a subscriptoion.
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LVL 32

Expert Comment

by:Jamie McAllister MVP
ID: 41870704
You could code a macro in Excel to do the pivot, you're not going to get it directly from SharePoint. That's not threshold related though.
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LVL 32

Expert Comment

by:Jamie McAllister MVP
ID: 41895647
Feedback on filtering and indexing given.
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