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How to Adjust Amount of Word Outline

Posted on 2016-11-03
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Last Modified: 2016-11-10
How to reduce the amount of space from the outline number to the text.
MenuOutline.docx
OutlineExample.jpg
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Question by:Alex972
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Expert Comment

by:John Hurst
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Turn your rulers ON (Word Options) and then use the markers on the horizontal ruler to reduce the indent space. I do this all the time. Works great.
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Expert Comment

by:Paul Sauvé
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the problem is that you are not using your numbered list correctly

you are using only ONE paragraph for the three levels of your numbered list: List Paragraph

if you modify the paragraph style on one paragraph, then all 42 lines will be modified in the same way

what you have to do is define a unique paragraph style for each of the 3 levels of your multilevel list
MenuOutlineNew.docx
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Author Comment

by:Alex972
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I typed in the text and then used Multilevel List. Used tab to indent the cities under the states.

1.      Maryland
1.1.      Baltimore
1.2.      Columbia
1.3.      Frederick
1.4.      Hagerstown
2.      Virginia
2.1.      Richmond
2.2.      Newport News

I click on the top level numbers.

Outline before trying to increase space.
I use the arrow on the ruler to increase the spacing, but only the first item is moved.

Only first item gets more space rather the other one, too.
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Expert Comment

by:John Hurst
Comment Utility
A couple of things.

1. You may need to highlight the rows to get all to move.
2. The indents are a different style format so you would have to do these separately putting the cursor on the line(s) you with to move.
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Expert Comment

by:Paul Sauvé
Comment Utility
have you TRIED creating a unique paragraph style for each multilist level?

otherwise, you are just running around is circles trying to fix this problemmultilevel list
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Author Comment

by:Alex972
Comment Utility
I am trying to understand how to use Numbering list since it is the options under it are there in every version of Word.  Is what I am asking not possible with the Word listing feature?
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Accepted Solution

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John Hurst earned 500 total points
Comment Utility
Look at your block of text and then in the paragraph section you can select the numbering or bulleting.

You may wish to temporarily isolate a block of text with a line space as lines together take the same numbering style.

You need to experiment to get comfortable with it.
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LVL 90

Expert Comment

by:John Hurst
Comment Utility
@Alex972 - Thanks and I was happy to help you with this.
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Author Comment

by:Alex972
Comment Utility
It turns out all I needed to do was add a tab on the ruler. When people answered, they have meant that, but I didn't catch on. Adding to tab to ruler.
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